Data Collection Government Bids & RFPs

The project timeline includes submitting a list of potential systems by November 30, 2026, beginning line locating work by December 30, 2026, and project closeout by August 31, 2027.

The award will be made on the basis of best value, considering criteria such as knowledge of water resources, utility systems, planning, geolocation of assets, experience with mapping software, rural water systems, asset management, consulting contracts, field identification, project management, team capacity, quality control, and the number of systems anticipated to be awarded work.

Respondents must demonstrate a minimum of 5 years of experience in water resources, utility systems, planning, and geolocation of assets, and successful completion of at least 5 similar projects. Key personnel must have a minimum of 5 years of relevant experience.

If a selected contractor breaches their obligation to provide deliverables according to the schedule, they agree to pay TWDB **** per day of delay as liquidated damages.

The deadline for submitting questions is June 10, 2026, at 5:00 p. m. CT.

Failure to clearly demonstrate compliance with minimum qualifications, failure to submit all required items with the response, and failure to abide by page limitations may result in disqualification.

The maximum total project cost will not exceed $4,750,****.

The period of performance shall be 120 calendar days, beginning on the first business day after the contractor provides email confirmation of receipt of the government-furnished newspaper collection. Original newspapers must be returned no later than the POP end date.

Any and all questions are due 5/20/2026 12:00 PM AKDT.

Responses are due July 9, 2026, no later than 2:00 p. m. Central Time.

TEA will pay for product licenses in alignment with the degree to which Texas public school systems use and submit data. Payments are based on satisfactory completion and TEA-listed requirements.

Vendors must have an existing, commercially available SaaS application that is currently in use or has recently been in production in K-12 educational agencies or entities serving at least 2,000,000 students.

Responses may be disqualified for late or incomplete submissions, failure to comply with HUB requirements, or failure to provide requested information.

Proposals are due July 8, 2026, by 10:00 am.

County agrees to pay contractor an amount not to exceed as set forth in the exhibits. No payment in excess of that set forth in the exhibits will be made by county unless a change order authorizing such additional payment has been specifically approved by Weld County.

Contractor warrants that the work performed under this agreement will be performed in a manner consistent with the standards governing such services and the provisions of this agreement. Contractor further represents and warrants that all work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications.

Low price is the key consideration by Weld County in awarding an IFB contract.

Contractor must have at the time of bid submission and maintain a National Association for Information Destruction (NAID) AAA certification. Contractor must be a participating member of the Colorado Bureau of Investigations (CJIS) Vendor Management Program. Vendor must provide three references where similar business was conducted in the past 2 years. Vendor must not have had any litigation or bond claims within the last 5 years. Successful vendor must have previous industry experience of at least 5 years.

Failure to maintain the insurance policies as required by this agreement or to provide evidence of renewal is a material breach of contract. If contractor fails to comply with the unauthorized alien provision, county may terminate this agreement for breach, and if so terminated, contractor shall be liable for actual and consequential damages.

A mandatory pre-bid conference will be held on June 12, 2026, at 1:00 pm at the Facilities Building located at, **** H Street Greeley, CO **** must participate and record their presence at the pre-bid conference to be eligible to submit bids.

Late or unsigned bids shall not be accepted or considered. Failure to include any of the required items upon submittal of your bid may result in your bid being incomplete, nonresponsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified.