Data Collection Government Bids & RFPs

Proposals must be received at city hall no later than 5:00 p. m. on the date indicated in section 2. Proposals must be received at city hall no later than 5:00 p. m. on the date indicated in section 2.

Proposals will be evaluated based on criteria including ability, capacity, skills, time requirements, character, experience, financial resources, and cost reasonableness. ability, capacity and skills necessary to perform service. 0 to 30 points

Respondents must demonstrate qualifications, competence, and capacity. The purpose of the proposal is to demonstrate the qualifications, competence and capacity of respondent to perform the work or provide the services described in this request for proposals.

Protests based on RFP content must be submitted no later than 10 calendar days prior to the proposal deadline. Protests based on the content of the rfp shall be submitted to the city no later than ten 10 calendar days prior to the scheduled proposal submittal deadline.

Proposals may be considered nonresponsive if conditional, incomplete, or contain irregularities. A proposal may be considered nonresponsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

The total project cost estimate is $3,831,510. Total project cost estimate for this project is: 3, 831, 510.

Proposals must be received by October 29, 2026 at 2:00 PM. The proposal package must be received on or before the date/time listed on page 1.

Evaluation based on corporate structure/years of experience/references 20 pts, operation plan/ease of use/services offered 50 pts, fees 30 pts.

Vendors must provide at least two references from similar size academic and consortium library customers and details on company background, ownership, and litigation history.

Questions from vendors due October 15, 2026. Questions from vendors due October 15, 2026

Proposals received after the due date will be returned unopened. Proposals received after the stated due date and time will be returned unopened.

Proposals must be submitted by November 10, 2026, 2:00 PM local time. The final supplemental action plan is planned to be publicly available by September 1, 2027. submission deadline: november 10, 2026 2: 00 p. m. local time

Payment will be made within 30 days of completion of service and receipt of invoice. payment will be made within thirty 30 days of the completion of the service, in an acceptable fashion, to the city and receipt of invoice, whichever is later.

Technical proposals evaluated out of 100 points across four criteria: relevant experience and qualifications (25), community and stakeholder engagement (25), approach to scope of work (25), and project management, capacity, and schedule (25). technical proposals will be evaluated out of a maximum of 100 points

Firms must demonstrate experience with roadway safety and multimodal transportation planning, community engagement, and equitable transportation planning. the team shall collectively possess the technical expertise and capacity necessary to complete the project

Exceptions to provisions must be made known in writing not less than 5 days before bid opening. any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the division of purchasing, in writing not less than five 5 days before the bid opening

Failure to submit cost proposal in separate sealed envelope is grounds for immediate disqualification. cost proposals not submitted in a separate, sealed envelope shall be grounds for immediate disqualification from further consideration.

The total project budget is $402,000, including federal grant funds and local match. with a total project budget of 402, 000, including federal grant funds and the city of newports local match.