The City and County of Honolulu is seeking bids for the design, manufacture, personalization, and mailing of voter cards. Bids must be submitted by January 13, 2026. Clarifications must be submitted by December 22, 2025. The award will be based on the best value, considering price, qualifications, technical capability, and project schedule. Samples of similar printed materials are optional but recommended. The contractor must allow the city clerk staff to observe and monitor any portion of its work. The city reserves the right to cancel the contract with 30 days written notice.
The mailing schedule includes various deadlines, with the first mailing date for yellow cards being March 3, 2026. Mailing date card type estimated number postage type march 3, 2026 yellow card 490, 000 nonprofit march 3, 2026 yellow card 30, 000 first class march 3, 2026 white card 35, 000 first class march 3, 2026 blue card 10, 000 first class.
Award will be given to the responsive, responsible offeror submitting the best value based on the evaluation criteria listed. Award will be given to the responsive, responsible offeror submitting the best value based on the evaluation criteria listed herein.
The city will review the offeror's experience performing large-volume, variable-data printing and mailing services, particularly for public agencies or election-related communications. The city will review the offerors experience performing largevolume, variabledata printing and mailing services, particularly for public agencies or electionrelated communications.
The contractor shall allow office of the city clerk staff to observe and monitor any portion of its work or of its subcontractors. he contractor shall allow office of the city clerk staff to observe and monitor any portion of its work or of its subcontractors.
Samples of similar printed and mailed materials demonstrating quality and capability are optional but recommended. sample work optional but recommended samples of similar printed and mailed materials demonstrating quality and capability digital examples may be included proprietary information may be redacted.
Requests for clarification and requests for substitution regarding this solicitation shall be directed to the office of the city clerk and submitted electronically to rhowell ruiz ***@***. *. * requests shall be received no later than the date specified inthe schedule of events. deadline to submit clarificationssubstitutions requests: december 22, 2025
