Kent State University is seeking proposals for café operation and catering services at its Trumbull Campus. Proposals are due by August 14, 2026, via DynamicForms. The contract will be awarded based on best overall value, considering experience, menu quality, pricing, health and safety, sustainability, and references. The selected vendor will be responsible for café setup, operation, menu development, staffing, and ensuring health and safety compliance. The initial contract term is three years with potential for two one-year renewals. Vendors must adhere to all state and federal regulations, including those related to data security and accessibility.
Proposals are due Friday, August 14, 2026, no later than 4:30 PM Eastern.
Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price. The period for cash discounts commences on the date of delivery or receipt of a correctly completed invoice, whichever is later.
Vendor guarantees all products and installation against any defect. A comprehensive list of all authorized service centers must be provided by the supplier.
Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of Kent State University, represents the best overall value to the university. Factors include products/services, ability to fulfill the contract, general responsibility, past performance, payment terms, and cash discounts.
Vendors must demonstrate experience in running café operations, especially in small or corporate settings, and possess professional qualifications for their staff. They must also acquire and maintain an active food service license and have ServSafe Ohio Level 2 certification.
Any breach of contract terms, including time periods, may be just cause to terminate the contract without prior notice. Termination resulting from breach could lead to suspension from proposing on future university projects for up to three years.
Requested samples necessary for evaluation must be provided without cost or obligation to Kent State University.
Proposals received after the stated date and time, or those that do not contain the required information, will be considered incomplete and unresponsive, and will be disqualified. Failure to provide adequate information in a timely manner may also lead to disqualification.
