USA | TN | WASHINGTON COUNTY | JOHNSON CITY | 37614 Small City
Commencement Production Company
East Tennessee State University is soliciting proposals from qualified contractors to provide audio, live streaming, video, lighting, staging and production services for commencement ceremonies at East Tennessee State University. Provide audio, live streaming, video, lighting, staging and production services for commencement ceremonies at the university. The summer and fall commencement ceremony is held in December and the spring commencement ceremony is held in May. Contractor must provide all equipment used in the production services and provide personnel who are fully trained on the production equipment. Each graduation has a morning and afternoon ceremony.
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The RFP is for commencement ceremony production services. Proposals are due January 12, 2026. A mandatory preproposal meeting is scheduled for December 12, 2025. The institution will evaluate proposals based on qualifications, experience, technical approach, and cost. The contract period is for five years. The contractor must provide all equipment and trained personnel. The successful proposer must agree to the pro forma contract. The institution reserves the right to amend the RFP and cancel it. The institution will issue an intent to award letter. The institution will make the RFP files available for public inspection. The contractor must provide a commercial general liability policy and workers compensation coverage. The contractor must be registered with the Tennessee Department of Revenue. The successful proposer will be required to provide information to etsu to demonstrate financial stability and capability prior to award of contract.
The proposal due date is january 12, 2026.
The payment terms are et 30.
The institution will evaluate proposals based on qualifications and experience, technical approach, and cost.
The proposer must provide customer references for similar projects.
A mandatory preproposal meeting is scheduled for December 12, 2025.
The written comments deadline is December 16, 2025.