The City of Durant is soliciting proposals for a fleet vehicle leasing and management program for the Durant Police Department. Proposals are due by April 17, 2026, at 10:00 AM CST. The program includes acquisition of approximately 14 pursuit-rated police vehicles, coordination of upfitting, fleet management software, maintenance programs, vehicle disposal, and a dedicated account representative. The contract duration is for two consecutive twelve-month periods. The city reserves the right to cancel the contract without penalty at the end of a fiscal period if funds are not appropriated. Invoices must be itemized and submitted by the 25th of each month. Respondents must not be engaged in insolvency or bankruptcy proceedings. The estimated cost for a fully equipped marked patrol vehicle is approximately $110,000 per unit, subject to change. Faxed or electronic mail proposals will not be considered.
The bid notice states that sealed proposals must be received no later than April 17, 2026, at 10:00 a. m. , c. s. t. sealed proposals must be received no later than: april 17, 2026 at 10:00 a. m. , c. s. t.
The bid notice states that all invoices eligible for payment must be submitted to the accounts payable clerk no later than the 25th day of each month. all invoices eligible for payment must be submitted to the accounts payable clerk no later than the 25th day of each month.
The bid notice states that if the leasing company utilizes or recommends an upfitting vendor that is not selected by the Durant Police Department, the upfitting vendor must provide appropriate installation warranties on all installed equipment and components. if the leasing company utilizes or recommends an upfitting vendor that is not selected by the durant police department, the upfitting vendor must provide appropriate installation warranties on all installed equipment and components.
The bid notice states that the city reserves the right, without qualification, to reject any or all proposals the city deems nonconforming, nonresponsive, unqualified, unbalanced, or conditional, and to reject any proposal believed not to be in the best interest of the city. he city reserves the right, without qualification, to reject any or all proposals the city deems nonconforming, nonresponsive, unqualified, unbalanced, or conditional, and to reject any proposal believed not to be in the best interest of the city.
The bid notice states that respondents should carefully read all sections of these specifications. espondents should carefully read all sections of these specifications.
The bid notice states that the lease structure must provide unlimited mileage usage with no mileage penalties assessed against the city. he lease structure must provide unlimited mileage usage with no mileage penalties assessed against the city.
The bid notice states that for proposal development purposes, respondents should note that the approximate total cost for a fully equipped marked patrol vehicle is currently estimated at approximately 110,000 per unit. for proposal development purposes, respondents should note that the approximate total cost for a fully equipped marked patrol vehicle is currently estimated at approximately 110, 000 per unit.
