Police Department Government Bids & RFPs

The bid notice states that sealed bids will be received at the office of the town clerk until 11:00 am on Thursday, June 25, 2026.

All bidders must comply with section 103a and 103d of the general municipal law relating to noncollusive bidding and waiver of immunity against criminal prosecution.

A facility walk through will be held on May 21, 2026 at 2:00 pm starting at the town of carmel town hall, 60 mcalpin avenue, mahopac, ny **** to the recreation facilities will follow.

The town board of the town of carmel reserves the right to reject any and all bids and abandon the proposal or may reject all bids and readvertise at a future date.

The bid due date is June 4, 2026, at 11:00 AM. The project completion date is September 25, 2026.

The bid notice does not explicitly state payment terms, but it mentions partial payments may be made as the work progresses and final payment after completion and acceptance.

The manufacturer is required to provide a 20-year warranty for the new roofing system.

The contract shall be awarded to the lowest responsible bidder.

Bidders must be qualified, and the owner may investigate the bidder's ability to perform the work. Bids from contractors not on the official plan holders list will not be accepted.

Liquidated damages will be assessed for failure to complete the work by the specified date, with amounts varying based on the contract amount.

The bid documents state that bidders are warned that the construction terms and conditions will be rigidly enforced and that bidders must inform themselves fully of the conditions relating to construction and labor. Submission of a proposal implies the bidder has examined the work areas and requirements.

The bid documents do not explicitly mention sample submission requirements in the general information, but technical specifications detail submittals for various materials.

The city will not respond to bidders' questions after May 29, 2026.

Bids may be rejected if they are not prepared and submitted in accordance with the provisions, contain omissions, erasures, alterations, or if the bidder is not properly qualified.

The bid documents must be returned to the purchasing agent on or before May 28, 2026, by 2:00 PM CT. Time is of the essence, and any bid received after the announced time and date for submittal will be rejected.

The bid notice states that payment will be made in full after the satisfactory receipt of goods, materials, supplies, and equipment. Purchases are normally made by the individual officer using a city-issued Visa card, and the successful vendor must accept these cards as payment without any additional card processing fees.

The bid award will consider the ability to provide all items (5 points), ability to service the account according to the terms listed (10 points), reputation of the vendor (10 points), quality of items offered (10 points), and cost (65 points). A weighting will be applied to aggregate bids: shirts and pants (75%), Under Armour, duty belts, cases (20%), and all others (5%).

To be considered, bidders must be registered as a vendor prior to award, submit completed bid sheets using the forms supplied, and submit a signed Iran Divestment Act statement, Equal Employment Opportunity self-reporting statement, and a Drug-Free Workplace affidavit with the bid. All forms must be signed by an individual with the authority to bid the bidder.

The bid notice mentions that negligence on the part of the bidder in preparing the bid confers no right for withdrawal of the bid after it has been opened. It also states that fraudulent and collusive bidding is a crime and can result in fines, prison sentences, and civil damage awards.

The bid notice requires vendors to have a facility within an hour's drive of Columbia with staff available to measure officers, take and fill orders. Vendors unable to fulfill this requirement may offer an alternative method of addressing issues of fitting and viewing, subject to acceptance by the city.

Samples of items, when requested, must be furnished free of expense to the city, at the time bids are opened or later if such are called for after the bids have been opened. If such samples are not destroyed in the process of sampling, they will be returned at the bidder's expense.

Vendors shall have the right to present a complaint, dispute or grievance. Step one requires filing a grievance with the purchasing agent no later than seven (7) calendar days after the occurrence of the dispute or incident.

Faxed or emailed bids will not be accepted. Late bids received will be so noted in the bid file and the bid will be returned unopened. Failure to submit proposal sheets as required shall render the proposal invalid.