Artesia City Bids, NM

Sealed bids must be received by the City of Artesia no later than 10:00 a. m. on May 28th, 2026.

All successful bidders for items/services bid shall be subject to the terms of net thirty (30) days after receipt of the firm's proper and acceptable invoices by the City.

The contractor agrees that the tangible personal property or services furnished under this agreement shall be covered by the most favorable commercial warranties the contractor gives to any customer for such tangible personal property or services and that the rights and remedies provided herein shall extend to the city and are in addition to and do not limit any rights afforded to the city by any other clause of this agreement or order. The contractor agrees not to disclaim warranties of fitness for a particular purpose or merchantability.

The items or services may be awarded to the lowest responsible bidder meeting or exceeding the minimum required specifications for those items, and this bid may be multi-awarded and multi-termed, contingent upon the city's needs.

Bidders must have a minimum of three (3) years providing IT support services to municipalities or comparable organizations, possess qualified personnel with relevant certifications, and have the ability to provide both remote and onsite support during business hours, with afterhours emergency response as needed.

The procurement code, NMSA **** **** through ****, imposes civil and criminal penalties for violation of the statute. In addition, the New Mexico criminal statutes impose felony penalties for illegal acts, including bribes, gratuities, and kickbacks.

The bid does not require sample submission.

Potential bidders may submit written questions to the Chief Procurement Officer about this intent or the clarity of this ITB until Tuesday, May 12th, 2026.

The work must be completed within forty-five (45) working days once work starts.

All successful bidders for items/services bid shall be subject to the terms of net thirty (30) days after receipt of the firm's proper and acceptable invoices by the City.

The successful bidder shall provide a one-year inspection and warranty for all work performed under this contract.

Award shall be made to the lowest responsible bidder meeting all requirements and specifications of the invitation to bid, unless otherwise determined to be in the best interest of the city.

Bids may be accepted from vendors and/or factory-authorized dealers who are able and willing to provide responsive service to the city. Bidder must be able to offer the lowest cost/highest effectiveness, completely meeting all established state and federal regulations or exceeding the minimum specifications contained herein.

The city reserves the right to cancel all or any part of any resulting order without cost to the city if the awarded contractor fails to meet material provisions of the order, and except as otherwise provided herein, to hold the awarded contractor liable for any excess costs associated with the contractor's default.

Potential bidders may submit written questions to the Chief Procurement Officer about this intent or clarity of this ITB until Wednesday, May 6th, 2026, at 5:00 p. m. Mountain Standard Time/Daylight Time.