Trackless Government Bids & RFPs

All submissions must be received by 11:00 am CT, Wednesday, July 22, 2026. All submissions must be received by 11:00 am CT, wednesday, july 22, 2026.

Jefferson County will pay original invoices that clearly itemize the goods and/or services provided. Invoices must indicate Jefferson County as applicable, the address to which the products and/or services were delivered, and the applicable purchase order number. Jefferson county will pay original invoices that clearly itemize the goods andor services provided. . . Invoices must indicate jefferson county as applicable, the address to which the products andor services were delivered, and the applicable purchase order number.

The successful bidder shall make satisfactory adjustment for all products delivered which do not comply with Jefferson County's specifications. The successful bidder shall make satisfactory adjustment for all products delivered which do not comply with jefferson countys specifications.

The county shall reserve the right to waive bid formalities, to reject any or all bids, to award the contract to multiple bidders, to award material by line item or by precinct by line item, and to award to the bidder or bidders making the offer most beneficial to the county. he county shall reserve the right to waive bid formalities, to reject any or all bids, to award the contract to multiple bidders, to award material by line item or by precinct by line item, and to award to the bidder or bidders making the offer most beneficial to the county.

Vendors doing business with Jefferson County are required to be registered with the System for Award Management (SAM), with an active status. Vendors doing business with jefferson county are required to be registered with the system for award managementsam, with an active status.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Any person who fails to file the required certification shall be subject to a civil penalty of not less than 10, 000 and not more than 100, 000 for each such failure.

Due to the nature of this bid, a pre-bid conference will not be held for this project. Due to the nature of this bid, a prebid conference will not be held for this project.

If a problem develops with asphalt products during the year, samples shall be taken by a third party laboratory representative in the presence of representatives from both the county and the successful bidder. If a problem develops with asphalt products during the year, samples shall be taken by a third party laboratory representative in the presence of representatives from both the county and the successful bidder.

All protests should be coordinated through the purchasing office prior to award recommendation to Commissioners Court. All protests should be coordinated through the purchasing office prior to award recommendation to commissionerscourt.

Failure to return and/or complete all required documentation will result in a response being declared as nonresponsive. Late bids will not be accepted and will be returned unopened to the bidder. Failure to return andor complete all required documentation will result in a response being declared as nonresponsive. Late bids will not be accepted and will be returned unopened to the bidder.

Items to be furnished under this contract shall be delivered f. o. b. to the using agency, Rochester, New York, within five (5) calendar days after receipt of order.

Payment will be based on any invoice used in the contractor's normal course of business, provided it contains accurate item description, catalog number, quantity, unit price, net total cost, city contract number, date of delivery, and location of delivery.

Items furnished shall equal or exceed OEM quality in design, performance, and durability and shall be so guaranteed. All defective items shall be replaced within ten (10) days after notification.

Award will be made to the lowest responsive and responsible bidder whose bid is the lowest best value offer to the city by total bid price, unless the city determines it is in its best interest to award by item or group.

The city may consider if the bidder has in operation a parts and service facility adequate for and actively engaged in the services specified, and if the bidder employs qualified personnel to render prompt, efficient, and quality service.

The city reserves the right to cancel this contract without any penalty or obligation to the contractor within ten (10) days of written notice to the contractor indicating failure to deliver within the times specified.

Samples requirement: upon request. Descriptive literature/technical data requirement: yes, per specifications.

The city reserves the right to reject any bid where prices offered are unbalanced or otherwise inconsistent with current market prices.