Stamp Printing Government Bids & RFPs

The acceptance popup mailers with clear envelopes are due to the address provided at the time of order. 50 samples are to be delivered/shipped directly to LSU Office of Marketing Communications, **** W. Lakeshore Drive, Baton Rouge, LA ****, USA, no later than October 9, 2026.

Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.

All products bid for purchase must be new, never previously used, of the manufacturer's current model and/or packaging, and of best quality as measured by acceptable trade standards. The manufacturer's standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by LSU and specified in the solicitation.

Awarding of the contract will be based on the total cost of 35,000 acceptance popup cards and custom envelopes in this bid, on ability to consistently meet the specified schedule, and on ability to meet all the required capabilities of this bid.

Suppliers providing a bid/quote in response to an LSU solicitation must be set up in the university's new procurement system Workday for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior to submitting a bid response and/or the bid due date and time.

Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation. Where the university has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.

If requested, bidder must submit three samples similar in scope to the acceptance packet. These samples must have been printed and assembled in the same facility as proposed for the acceptance packet. The samples must be submitted within 5 business days of request and are to be provided at the bidder's risk and expense.

Supplier inquiries, if the supplier is in doubt as to the meaning of any part or requirement of this solicitation, may submit a written request for interpretation to the buyer of record at the address and/or fax number shown above. Written inquiries must be received in the procurement office no later than 4:30 pm CST four (4) business days prior to the opening of bids.

The bid due date is April 3, 2026, at 10:00 a. m. CST. Delivery of products to the university shall be made during university work hours only, generally 8 a. m. to 4:30 p. m. CST, and closed on Saturdays, Sundays, and university holidays, unless prior approval for other delivery has been obtained. The bid notice states The university will order an estimated quantity each year for the term of the contract and any possible extensions.

The vendor will be paid in a timely manner upon submission of a properly itemized invoice, after delivery and acceptance of goods or services by the university. Under Ark. Code **** and ****, the university shall not pay interest or late charges until 60 days after payment is due. The university may not make payments in advance of receiving goods or services.

The bid notice states that all items shall be newly manufactured, in first-class condition, latest model and design, and shall include containers suitable for shipment and storage. Vendor guarantees that everything furnished will be free from defects in design, workmanship, and material, and that items sold by drawing, sample, or specification will conform thereto and will serve the function for which furnished. Vendors obligations under this paragraph shall survive for a period of one (1) year from date of delivery, unless otherwise specified herein.

The University of Central Arkansas reserves the right to award the items listed on this invitation for bid individually, by groups, all or none, or by any other method as deemed in the best interest of the University of Central Arkansas as determined by the UCA Purchasing Official. This is an all or none bid invitation.

The bid notice states that items provided under the scope of this contract shall be of excellent quality. Concise registration, consistent ink coverage and density, accurate folding and binding are required. Accurate trimming is to be with no jagged or torn edges. Obvious press or production defects such as roller marks, hickies, setoff, smudges, hollow or pitted type, hairlines, broken serifs, fluctuating alignment, varying density, ghosting and etc. are reasons for possible rejection of the printing job on a quality basis.

The bid notice states that backorders or failure to deliver within the time required may, at the sole discretion of the university, be deemed an event of default. If the vendor fails to remedy a breach within ten (10) days of written notice, the university shall have the right to immediately terminate the PO or agreement without penalty or further obligation and exercise any rights and remedies available to it by law or in equity. Additionally, upon vendor's failure to remedy as provided above, the university may, without prejudice to any other rights or remedies available to the university, terminate the PO or agreement, in whole or in part, and procure the goods and/or services elsewhere and charge to vendor all costs exceeding the price set forth in the PO or agreement.

The bid notice does not explicitly mention the submission of samples.

The bid notice states that vendor and the university agree that they will attempt to resolve any disputes in good faith. Subject to the provisions on sovereign immunity herein, the State of Arkansas shall be the sole and exclusive venue for any litigation or proceeding that may arise out of or in connection with a PO or agreement. The vendor acknowledges, understands and agrees that any actions for damages against the university may only be initiated and pursued in the Arkansas Claims Commission.