Tour Management Government Bids & RFPs

The bid proposals are due by May 21, 2026, at 2:00 PM HST. The estimated contract start date is the week of June 1, 2026, and the contract term is twelve months, ending May 2027.

The bid notice states that payment shall be made to the contractor upon satisfactory completion and acceptance of services and submission of a proper invoice, in accordance with the terms of the contract. The state shall make payment within thirty (30) calendar days after receipt of a proper invoice or satisfactory completion of services, whichever is later.

The bid notice states that award shall be made to the responsive and responsible bidder offering the lowest total administrative cost. The total funds allocated for this project, inclusive of all conference costs and the contractor's administration fee, shall not exceed two hundred eleven thousand three hundred sixty and no/100 dollars ($211,**** USD), exclusive of attendee registration and sponsorship revenue.

Bidders must possess all applicable licenses and certifications required to perform the work and submit a completed bid form of2, which includes a statement of qualifications confirming licensure, relevant experience, and ability to perform the scope of work. Bidders must also be compliant with all laws governing entities doing business in the state, verified on Hawaii Compliance Express (HCE).

The bid notice mentions conducting site visits as part of the coordination responsibilities for the conference, but it does not specify if a mandatory site visit is required for bidders.

The bid notice does not mention the submission of samples.

The bid notice specifies a deadline to submit written questions by May 13, 2026, at 2:00 PM HST. It also mentions that protests can be settled and resolved prior to the commencement of an administrative proceeding.

The total funds allocated for this project, inclusive of all conference costs and the contractor's administration fee, shall not exceed $211,**** USD, exclusive of attendee registration and sponsorship revenue.

The bid notice does not explicitly state a delivery deadline for the league management platform. The close date for proposals is June 4, 2026.

The bid notice mentions integrated payment processing as a feature of the league management platform, but does not specify the payment terms for the vendor.

The bid notice states that Arlington County is soliciting bids from qualified vendors to provide the league management platform.

The contract start date is July 1, 2026, and the initial term of the contract is twenty-four months.

All payments under this contract shall be made on a monthly basis based on the contractor's submission of a monthly activity and financial report.

The award will be made to the responsive and responsible offeror whose proposal is determined to be the most advantageous to the state based on the evaluation criteria: cost of services (20 points), experience, capability, and proficiency (45 points), and proposal and implementation strategy (35 points).

The contractor must have at least six years of experience in managing international operations and executing strategic programs, experience representing a government or similar entity in international markets, and proven ability to engage with stakeholders and build relationships in Hawaii and Taiwan.

Failure to comply with the conditions regarding wages, hours, and working conditions of employees supplying services shall result in cancellation of the contract.

A protest shall be submitted in writing within five working days after the aggrieved person knows or should have known of the facts giving rise thereto, provided that a protest based upon the content of the solicitation shall be submitted in writing prior to the date set for receipt of offers.

The total contract cost is not to exceed $99,**** for 2 years.