Camp Shovel Government Bids & RFPs

Bids must be received no later than October 7, 2026, at 2:00 pm. bids must be received no later than october 7, 2026 at 2:00 pm.

Contractors shall submit monthly invoices for payment. contractor shall submit monthly invoices for payment.

The contractor shall guarantee, in writing, that all items supplied by contractor are free from any and all defects in workmanship and materials for a period of 1 year. upon completion and acceptance by the owner, the contractor shall guarantee, in writing, to the owner that all items supplied by contractor are free from any and all defects in workmanship and materials for a period of 1 year,

The bidder must demonstrate that the company has provided the snow ice removal services being bid on for at least three years prior to the submission of the bid. the bidder must demonstrate that the company has provided the snow ice removal services being bid on for at least three years prior to the submission of the bid

A site visit is scheduled for September 15, 2026, at 1:00 pm at the Newburgh campus tower building lobby. site visit: september 15, 2026 1: 00 pm, newburgh campus tower building lobby, one washington center, newburgh, new york .

Failure to adhere to and comply with any of the conditions and specifications of this bid and the contract to follow will subject the contract to cancellation upon ten days written notice by orange county community college. failure to adhere to and comply with any of the conditions and specifications of this bid and the contract to follow will subject the contract to cancellation upon ten days written notice by orange county community college.

Proposals must be received by: thursday, october 1, 2026, at 2: 00 p. m. denver local time.

The successful proposer and department contact shall review itemized invoices before payment, including locations serviced, snow hauled, and ice abatement materials used. the successful proposer and department contact shall review itemized invoices before payment

The contract will be awarded to the proposer whose overall offer is deemed to be the most advantageous to CU as determined by the evaluation team. any resulting contract from this solicitation will be awarded to the proposer whose overall offer is deemed to be the most advantageous to cu as determined by the evaluation team.

Key personnel must meet minimum experience requirements, such as plow operators having a minimum of three 3 years experience.

A mandatory site visit is scheduled for tuesday, september 15, 2026, at 11: 00 a. m. denver local time.

The last date to submit written questions is friday, september 18, 2026, at 2: 00 p. m. denver local time.

Failure to strictly comply with the rfp requirements or any applicable policies may result in rejection and disqualification of the entire proposal. any failure to satisfy these requirements will be a sufficient basis for the university to disqualify the proposer.

Service requests or safety concerns must be responded to within one hour, and priority routes must be cleared within 14 hours after the end of a snow event. respond to service requests or safety concerns within one 1 hour.

Responses are due by August 14, 2026, at 3 PM EST.

Selection will be based on best value, considering respondents' capabilities, qualifications, experience, and the reasonableness of their budget.

Respondents must demonstrate experience in snow plowing and removal, have the necessary capacity, equipment, and organizational structure, and provide references for similar work.

Required site visits must be scheduled between July 13 and July 17, 2026, by appointment only.

Failure to comply with RFP requirements may result in disqualification.

Bids are due by 4:00 PM Eastern Daylight Time on June 25, 2026.

Payment terms are net 30 days.

Award will be made to the responsive and responsible supplier based on best value, with price being a measurable criterion.

Suppliers must be qualified and provide at least three references for similar services.

A penalty of 1% per month will be added to overdue payments exceeding 30 working days, unless the invoice is in dispute.

A mandatory site visit is required for each location and must be completed no later than June 12, 2026, by appointment only.

Submission of multiple bids will result in disqualification of both bids. Failure to comply with submission instructions or communicate with staff outside of the issuing officer may lead to rejection.

The bid notice states that proposals must be received no later than May 27, 2026, at 2:00 PM Alaska Standard Time.

Invoices are to be submitted within thirty 30 days from the end of the monthly billing period.

The bid notice states that a firm, fixed-price contract for the work will be awarded in accordance with CIHA's procurement policies to the contractor that submits the highest rated proposal which will be graded on the scoring criteria.

The bid notice requires a statement as to the offeror's qualifications to perform the snow removal services described in the scope of services, and three references from current clients of a similar size and nature to CIHA who receive similar services.

If the contractor fails to clear stairways, steps, fire exits, walkways, or any other areas required under the contract, CIHA reserves the right to utilize its own staff or engage another contractor to complete the work and may deduct the actual costs incurred from the contractor's invoice. Repeated failure to meet the required service standards may constitute a default under the contract and may result in cancellation or termination.

Offerors are strongly encouraged to visit each property by themselves, and walkthroughs need to be completed by May 15, 2026.

An offeror who wishes to appeal a notice of intent to award must file a written protest within ten 10 calendar days following the date this notice is issued.