This is a combined synopsis solicitation for commercial items and services for the rental of equipment for a VIP change of command ceremony at the Naval Surface Warfare Center Indian Head Division. The required items include chairs, tables, a tent, and restroom trailers. The contractor will be responsible for delivery, setup, breakdown, and pickup of all equipment. A mandatory site visit is required within 5 calendar days after contract award. The period of performance is from July 8, 2026, to July 13, 2026. Quotes are due by Tuesday, May 19, 2026, at 1:00 PM. The government intends to award a firm fixed-price purchase order to the responsible vendor whose quote is most advantageous on a lowest price technically acceptable (LPTA) basis. Questions regarding the solicitation must be submitted via email by Thursday, May 14, 2026, at 12:00 PM. P-card is not an acceptable method of payment.
The delivery, setup, and installation will need to take place on Wednesday, July 8, 2026, from 9 AM to 3 PM, and the breakdown and pickup of all items will be on Monday, July 13, 2026, from 9 AM to 3 PM. The period of performance shall be July 8, 2026 - July 13, 2026.
The bid notice does not explicitly state the payment terms, but it does mention that P-card is not an acceptable method of payment for this requirement and that vendors should have an account in Wide Area Workflow (WAWF) for payment purposes.
The government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation, will be most advantageous to the government, price and other factors considered. The government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis.
The solicitation is for a total small business set-aside. Vendors should include a valid cage code on the quote and have an account in Wide Area Workflow (WAWF) for payment purposes.
The contractor may be required to stop performance with no additional price or cost to the contract, when it is determined the contractor operation site does not comply with an applicable OSHA regulation and is a threat to the safety and health of on-site personnel and/or the public.
The selected contractor shall perform an on-site visit at the government location within 5 calendar days after contract award to verify site conditions, access points, and installation and setup requirements for the associated rental items. The contractor shall contact the technical point of contact within 2 business days after award to coordinate and schedule the site visit.
Submitted quotes are not to exceed $350,****.
