Light Installation Government Bids & RFPs

The county's standard payment terms are net 30. the countys standard payment terms are net 30.

The contractor shall furnish complete closeout submittals as a condition of final acceptance and final payment, including warranty submittals. warranty submittals o executed manufacturer warranty certificates.

Award will be made to the lowest responsive, responsible responder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award. award will be made to the lowest responsive, responsible responder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award.

The successful responder must have verifiable experience in construction of similar projects in accordance with these specifications and must be properly licensed to perform the work in the state of Georgia. The successful responder must have verifiable experience in construction of similar projects in accordance with these specifications.

If the contractor fails to achieve substantial completion within the contract time, Fayette County may assess liquidated damages in the amount of two hundred fifty dollars **** for each calendar day beyond the required substantial completion date. if the contractor fails to achieve substantial completion within the contract time, fayette county may assess liquidated damages in the amount of two hundredfifty dollars **** for each calendar day beyond the required substantial completion date until substantial completion is achieved.

A mandatory prequote conference and site visit will be held at 10:30 am on Thursday, August 20, 2026, at 115 Waterfall Way, Fayetteville, GA **** mandatory prequote conference and site visit will be held at 10: 30 am on thursday, august 20, 2026, at 115 waterfall way, fayetteville, ga ****.

Failure to observe any of the instructions or conditions in this request for quotes may result in rejection of the quote. failure to observe any of the instructions or conditions in this request for quotes may result in rejection of the quote.

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COA shall pay, upon completion of all work and acceptance by COA, the sum or sums set forth in the contract plus or minus the sum of any fully executed change order exhibit d.

Contractor shall promptly correct any defective work which may develop during the warranty period one year following the date of final acceptance, and any damage to other work caused by such defects or the repairing of the same, all at contractors expense.

The criteria are intended to compare proposals for all white lighting, all programmable rgbw lighting, mixed lighting, and phased installation alternatives on a consistent 100-point scale.

The successful proposer must possess all valid licenses and certificates required for performance of the work required in this rfp, any licenses and permits necessary to conduct business in the city of alachua.

The parties agree COA will suffer damages in the event work is not completed and accepted by a required completion date. therefore, it is agreed, since the amount of damage from delay is not able to be specifically determined at this point, that a reasonable approximation of damage is **** per day past the scheduled completion date of any and all task.

Vendor shall fieldverify all pole, receptacle, circuit, and site conditions before final installation.

Failure to file a protest within the time prescribed and otherwise strictly in accordance with section 19 of the city of alachua purchasing and sales policy and regulations shall constitute a waiver of proceedings.

Bids must be received by Tuesday, September 01, 2026, at 12:00 p. m. until tuesday, september 01, 2026, at 12: 00 p. m.

The contractor is responsible for the two-year warranty period for new construction. all signage and striping shall fall under the requirements of the two 2 year warranty period for new construction.

Work shall be completed within 245 calendar days of the start date provided on the notice to proceed.

The schedule of values will form the basis for payment.

Construction warranty shall be based on date of final acceptance of the work and remain in effect for one year.

reinspection costs may be charged against the contractor in accordance with the inspection of construction contract clause.

all bidders are urged to visit the job site and examine existing conditions before submitting bids.

submit 2 color samples 4×6× minimum in size for all product color selections.