Hotel Services Government Bids & RFPs

The event dates are September **** and 25, 2026, with no substitute dates.

The bid notice states that a purchase order and/or credit card will be issued to the selected offeror, and payment will be made by invoicing U. S. Probation for the agreed-upon services. There is no advanced payment except for a deposit via invoice, with the balance due upon completion of the event, via invoice.

The bid notice states that the government will award a contract resulting from the solicitation to the lowest price responsible offeror, whose offer conforms to the solicitation in accordance with FAR part 13.

All offerors must be registered on the System of Award Management (SAM) database to be considered for contract award.

The award is contingent that the entity must be in the location listed under place of performance with a U. S. Probation representative viewing the site prior to the final award.

The delivery period for the USNS Apalachicola is from July 15, 2026, to July 30, 2026, and for the USNS Yuma is from July 31, 2026, to August 14, 2026.

Payment will be made by the government, and the solicitation incorporates by reference FAR clause ****, Payment by Electronic Funds Transfer-System for Award Management, and DFARS clause ****, Electronic Submission of Payment Requests and Receiving Reports. Wide Area Workflow (WAWF) is the system used for electronic processing of vendor payment requests and receiving reports.

The government may issue a purchase order resulting from this solicitation to the lowest priced technically acceptable quoter.

Responsible sources shall provide a price quote, total firm fixed price, discount terms, estimated time of delivery, and technical submission requirements. For parts procurement, the quote shall contain a description including part number and title for each item. For service procurement, the quote shall contain all pre-award submission/certification requirements as defined in the Performance Work Statement. Offerors must also identify the principal place of performance and country of product origin. Additionally, the solicitation requires the services of an OEM authorized field service representative and may require a signed letter of qualification from the OEM and certificate of training for the field service representative prior to the start of any work.

Ship and base access is required for pre-award ship visits (e. g. , shipcheck) and contract performance. Offerors must complete a Department of the Navy Local Population ID Card/Base Access Pass Registration Form (SECNAV 5512/1) and submit a vendor-provided ship access list at least four days prior to the scheduled site visit.

Quotes submitted in response to this solicitation shall not contain nor be subject to the vendors standard commercial terms and conditions. Any quote submitted in response to this solicitation, which includes the vendors standard commercial terms and conditions may be considered a material defect and may be rejected as being nonresponsive to the solicitation.

The BPA expires five 5 years from date of agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier. The delivery periods for this BPA are as follows: Period 01: 08/30/2025 - 07/31/2026; Period 02: 08/30/2026 - 07/31/2027; Period 03: 08/30/2027 - 07/31/2028; Period 04: 08/30/2028 - 07/31/2029; Period 05: 08/30/2029 - 07/31/2030.

Personal expenses in guest rooms, including but not limited to long distance phone calls, movie rentals, laundry, room internet fees, and room service will be paid for by the guest. The government will only pay for rooms that are utilized and up to the area per diem rate. All invoices submitted for payment shall be in English and in U. S. Dollars. Final invoices shall be completed and submitted to the designated government point of contact no later than nlt 10 days after final departure for further disposition.

The hotel shall be in a location which shall pass a government vulnerability security assessment in accordance with DODI ****, DOD **** and AR **** vulnerability security assessment will be conducted for the hotels awarded this BPA. If unable to accommodate all personnel in one 1 facility other hotels facilities shall be in a radius of 10 miles. Hotels shall not be located in a FEMA identified flood zone or hurricane evacuation zones A or B.

FALSE

If the contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the governments operations or activities, then the government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the contractor from performance of services required under this contract.

The BPA expires five 5 years from date of agreement or when the BPA reaches $5,000,000 in total orders, whichever is earlier.