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The State of Iowa Department of Administrative Services is seeking eligible bidders to establish a master agreement for professional work boots. This solicitation may be awarded to multiple bidders and the resulting master agreements will be available to all state agencies and political subdivisions. Bidders must be able to satisfy all specifications to be deemed responsible. Samples may be requested during the evaluation process, and two sample pairs of each bid boot must be provided at no charge for testing. Key bidder requirements include ensuring all boots are the proper size, having no minimum order quantity, possessing the necessary production facility or inventory for timely delivery, notifying the issuing officer of any manufacturer changes or discontinued items within 15 days, and providing new, first quality, unused boots without defects. All footwear must be constructed of durable and commercially acceptable materials and comply with governmental standards. Bidders must provide supporting documentation for all items, including brand name, style number, SKU, colors, material construction, sizes, widths, packaging, photos, product catalogs, and warranty information. Orders will be accepted via email, online, or in person, and bidders may provide an internet site for online ordering with the state P-card. Order confirmations must be emailed within 24 hours. Defective items or those not in accordance with specifications, accepted through oversight, must be returned and replaced free of charge within 30 days of receipt, including all transportation and restocking costs. Bidders must resolve any questions or problems with fit, sizes, and order errors within 30 days of receipt. A packing slip must accompany all deliveries. Customer service must respond to inquiries within 24 hours, and bidders must notify the agency within 24 hours by email or fax when an item or order is on backorder or out of stock. The state will not buyout any bidders stock or inventory at the end of the contract.
The bid notice does not explicitly state a delivery deadline for the boots after an order is placed. However, it mentions that bidders shall have the necessary production facility or inventory to be able to provide the listed items to the agency in a timely manner.
The bid notice mentions that all internet-based ordering mechanisms provided shall be free of charge and shall comply with the states P-card protocol explained in section 4. 4 of this RFB. It also states that the state of Iowa will not buyout any bidders stock or inventory at the end of the resulting contract.
The bid notice states that bidders shall provide warranty for the item bid as part of the supporting documentation.
The bid notice states that this solicitation may be awarded to multiple bidders and that any bidder that meets the requirements of this RFB is encouraged to submit a bid.
A successful bidder must be able to satisfy all specifications to be deemed a responsible bidder. Bidder requirements include ensuring all boots are the proper size, having no minimum order quantity, possessing the necessary production facility or inventory for timely delivery, notifying the issuing officer of any manufacturer changes or discontinued items within 15 days, and providing new, first quality, unused boots without defects.
The bid notice states that failure to notify the issuing officers of this RFB or DAS Central Procurement immediately within fifteen (15) days of noticeable changes to an item or discontinuation by the manufacturer may result in cancellation or termination of the contract.
Samples may be requested by the contracting official during the evaluation process. If requested, two (2) sample pairs of each bid boot shall be provided by bidder at no charge to the state for testing purposes.
The bid notice mentions that failure to notify the issuing officers of this RFB or DAS Central Procurement immediately within fifteen (15) days of noticeable changes to an item or discontinuation by the manufacturer may result in cancellation or termination of the contract.
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