The Texas Department of Motor Vehicles (TxDMV) is seeking proposals for livestreaming, video recording, and archiving services for its board and committee meetings, as well as those of the Motor Vehicle Crime Prevention Authority (MVCPA). The deadline for submitting questions is December 1, 2025, and the deadline for submission of responses is January 5, 2026. The contract term is anticipated to be from the contract effective date and expire on August 31, 2027, with possible extensions up to five years. The historical compensation for similar contracts has been approximately $79,**** annually. The respondent must submit a comprehensive response with all required information and documentation. The respondent must provide all equipment, management, and technical support necessary for live broadcasting of meetings at all TxDMV designated locations. The video recordings must comply with all requirements of this solicitation to enable contractor to post and archive the video recordings on TxDMVs internet website, in compliance with all applicable state and federal laws. The respondent must submit the pricing sheet in its original microsoft excel format only. Failure to comply with the pricing sheet format requirement by converting the price sheet to a pdf or other document format may result in disqualification of the response.
The deadline for submission of solicitation responses is January 5, 2026, at 4:00 p. m. Central Time. deadline for submission of solicitation january 5, 2026, at 4: 00 p. m. central time responses
The award of any contract resulting from this solicitation will be made based upon the evaluation of all compliant responses received, using the applicable best value factors and the weights listed in the evaluation matrix as set forth in subsection a. 9. 6. he award of any contract that may result from this solicitation will be made based upon the evaluation of all compliant responses received, using the applicable best value factors and the weights listed in the evaluation matrix as set forth in subsection a. 9. 6.
The respondent must have actively been engaged in, or the principals/owners must have had recent ownership/executive management experience in a previous company, providing livestreaming, video recording, and archiving services, comparable to the services and deliverables described in this solicitation for a minimum of five years within the last seven years. espondent must have actively been engaged in, or the principalsowners must have had recent ownershipexecutive management experience in a previous company, providing livestreaming, video recording, and archiving services, comparable to the services and deliverables described in this solicitation for a minimum of five years within the last seven years.
Upon any failure by contractor to comply with its obligations under the contract resulting from this solicitation, in addition to any other rights and remedies available hereunder, txdmv may require contractor to formulate a corrective action plan to resolve any process deficiencies or failure identified and minimize or eliminate the adverse impact of such failure. upon any failure by contractor to comply with its obligations under the contract resulting from thissolicitation, in addition to any other rights and remedies available hereunder, txdmv may requirecontractor to formulate a corrective action plan to resolve any process deficiencies or failure identifiedand minimize or eliminate the adverse impact of such failure.
If a respondent wishes to file a protest in connection with this solicitation or any award resulting therefrom, they may do so in accordance with the rules published by txdmv in 43 tex. admin. code pt. 10, ch. 210, subch. a, **** a respondent wishes to file a protest in connection with this solicitation or any award resultingtherefrom, they may do so in accordance with the rules published by txdmv in 43 tex. admin. codept. 10, ch. 210, subch. a, ****.
The historical compensation for txdmv contracts with similar scope and size to this solicitation has been, on average, approximately 79, **** annually. historical compensation for txdmv contracts with similar scope and size to this solicitation has been, on average, approximately 79, **** annually.
