This Request for Proposals (RFP) is for Fire Apparatus Maintenance Services for the Town of Leland. The selected company will be responsible for the maintenance and repair of fire apparatus, including labor, parts, and materials. Key requirements include: - Staff must be Emergency Vehicle Technician (EVT) and Automotive Service Excellence (ASE) certified. - All maintenance and repairs must comply with NFPA **** standards. - Use of OEM parts is required unless otherwise approved in writing. - Weekly meetings with town staff to review service performance and quarterly meetings to track parts delivery and vehicle downtime are required. - The Town reserves the right to perform site visits prior to selection and during the contract term. - The awarded company must maintain adequate insurance. - Proposals are due by June 11, 2026, at 2:00 PM EST. - Questions are due by May 26, 2026, at 2:00 PM EST. - The contract term will be 12 months with two 12-month renewal options. - Payment will be made within 30 days of invoice receipt and approval. - The contract will require compliance with e-verify requirements.
The bid proposals are due by 2:00 PM on June 11, 2026. Proposals received after this time will not be considered for evaluation.
The Town of Leland has a 30-day payment policy for all invoices. Payment will be made monthly upon receipt of an invoice from the company and approval by the authorized town representative.
The selected company guarantees and warrants that all material furnished and all services performed will be free from defects in material and workmanship and will be warranted for a minimum of 120 days, 4,000 miles, or the length of time of any warranty given by the manufacturer, whichever is greater, after acceptance. The selected company shall remedy all such defects at his or her own expense within 5 working days after notification by the town.
Proposals will be evaluated based on the best overall value method of award, considering technical competence and suitability. Review criteria include responsiveness to purpose and scope of service (10%), ability, experience, financial resources, and history (10%), and a weighted score of 40% for companies that commit to response times and 40% for price proposal.
The awarded company's staff must be Emergency Vehicle Technician (EVT) and Automotive Service Excellence (ASE) certified. The company must also have prior successful experience performing maintenance and repair services on automobiles, trucks, and other vehicles, and be licensed to conduct business in the state of North Carolina.
The Town reserves the right to perform site visits both prior to selection and during the contract term to evaluate inventory on hand, shop organization, operational efficiency, and overall service.
Questions regarding the proposal must be directed in writing no later than May 26, 2026, by 2 PM EST. Answers will be issued in the form of an addendum within three days from the question deadline.
