This Invitation to Bid (ITB) is for paper products and cleaning supplies for school cafeterias for the period October 1, 2026, through September 30, 2027, with a one-year renewal option. Bids are due by July 30, 2026, at 1:30 p. m. CST. Bids must be sealed and submitted to the Procurement Department. Electronic submissions are accepted via bidnetdirect. com. Samples may be required for alternate products by July 30, 2026. Questions are due by July 7, 2026. Award criteria include price, quality, availability, and responsiveness. The school district reserves the right to adjust shipment dates and quantities.
Bids must be received by the bid opening date and time, Thursday, July 30, 2026, 1:30 p. m. CST. Bids received after this time will not be accepted. Deliveries are to the Escambia County School District warehouse at 151 East Texar Drive, Pensacola, FL ****, with specific delivery times Monday-Friday, 7:30 a. m. - 2:30 p. m. CST.
Payment terms should be net 30 days from receipt and acceptance of goods or services, and bidder's invoice. Itemized invoices, each bearing the applicable purchase order number, should be submitted to accounts payable on the day of shipment.
All goods and services furnished by the bidder shall be warranted to meet or exceed the specifications contained herein. In the event of a breach of warranty or failure to comply with specifications, the bidder shall take all necessary corrective action at their expense.
Primary factors used to determine awards will be price, quality, availability, and responsiveness. Other factors may include administrative costs, alternative payment terms, and bidder's past performance.
Bidders must submit all required documentation, including a signed bid, company information, and potentially certifications regarding debarment, drug-free workplace, and business licenses. Failure to return all required items may result in the bid not being accepted.
The school district may terminate for default if the bidder fails to deliver goods or services within the specified time, fails to comply with bid provisions, or becomes insolvent. In case of default, the district's liability will be limited to payment for goods and services delivered and accepted.
If offering a brand or product other than pre-approved ones, a sample must be sent for review by July 30, 2026, 12:00 p. m. CST. Full case samples in original packaging with required documentation are necessary. Samples should be clearly labeled and delivered to the Escambia County School District Food Services office.
Bid tabulations with award recommendations are posted for 72 hours. Failure to file a protest within the time prescribed in Section **** Florida State Statutes constitutes a waiver of proceedings.
Bidders may be disqualified for ex parte communication with district personnel or board members, failure to return all required bid documents, or submitting bids after the deadline.
