The bid notice outlines the terms and conditions for bidding with the Texas Department of Criminal Justice (TDCJ). Key aspects include bidding requirements, specifications, delivery, inspection, samples, payment terms, vendor responsibilities, and compliance with state regulations. Bidders must adhere to specific guidelines regarding samples, delivery, and invoicing. The TDCJ reserves the right to reject bids and make awards based on various factors. The notice also covers topics like vendor assignments, indemnification, recycled products, material safety data sheets, and accessibility standards. Bidders are required to provide specific information, including Texas Identification Number and adhere to the Texas Public Information Act. Invoices must be itemized and reference the purchase order number. The TDCJ will not be responsible for any bidders failure to receive amendments or changes if the bidder has not submitted their name, phone number, and email address.
The bid notice states, Show number of days required to place material in tdcjs receiving location under normal conditions. delivery days means calendar days, unless otherwise specified. failure to state delivery time obligates bidder to delivery in 14 calendar days.
The bid notice states, Payment shall be made thirty calendar days after the later of 1 the date an uncontested invoice is received, 2 the date goods are received, and 3 the date services are completed.
The bid notice states, The tdcj award policy shall consist of, but not be limited to, the following factors in combination, but not necessarily in their order of importance: a. prices b. bidders previous record of performance and service c. quality and conformance to specifications d. any other best value factors so indicated.
The bid notice states, Default in promised delivery without accepted reasons or failure to meet specifications authorizes the tdcj to purchase the goods and services of this ifb elsewhere and charge any increased costs.
The bid notice states, Samples, when requested, must be furnished free of expense to the state. if not destroyed in examination, they will be returned to the bidder.
