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This is a Request for Proposal (RFP) for fundraising products and services for the Lewisville Independent School District (LISD). Qualified vendors are invited to submit proposals to provide high-quality, profitable, and engaging fundraising solutions to support student programs, extracurricular activities, and school initiatives. The district aims to maximize revenue while minimizing administrative burden and ensuring products are safe and age-appropriate. Students are not permitted to go door-to-door. All interested vendors, including sole source providers, must submit all required bid attachments. Missing or incomplete information may negatively impact evaluations. The award will be at the district's discretion, potentially to multiple proposers or a single proposer, based on the best value to the district. The contract term is initially from August 2026 to August 2028, with two successive two-year renewal options. The deadline for questions is April 14, 2026, at 2:00 PM CT, and the response deadline is April 28, 2026, at 2:00 PM CT. Vendors must submit proposals electronically through the IonWave bidding system unless otherwise specified. Manual bids should be placed in a sealed envelope and properly identified. All proposals received after the specified time will be disqualified. The district reserves the right to accept or reject any or all proposals and to waive minor technicalities. The contract will be awarded based on the determined best value for the district. Communications between vendors and LISD personnel during the proposal process are prohibited, with all communication directed through the procurement department. Vendors are responsible for checking the website for any posted addenda. Required attachments include W9 form, catalog pricing, insurance certificate, vendor insurance acknowledgment, Form ****, LISD public records agreement, and preemployment or preservice affidavit if applicable. Pricing and profit structure, including commission rates or profit margins for schools and cost breakdowns, must be provided. Vendors must agree to a non-collaboration clause. The contract term is from August 2026 to August 2032, with automatic renewal clauses if not explicitly declined 90 days prior to renewal. LISD has the option to extend the RFP for up to 90 days. Disputes will be resolved through good faith negotiation, and if unresolved, parties may seek legal remedies. Proposals are confidential until a contract is awarded. Vendors must comply with all applicable laws, regulations, standards, and licensing. Felony conviction notification is required. Vendors must not boycott Israel. Nonresident bidders may be subject to underbidding requirements. A conflict of interest questionnaire may be required. LISD insurance requirements must be met. Indemnification clauses apply. Data sharing and cyber data breach insurance may be required. The contract is governed by Texas law. The evaluation criteria include cost/revenue to the district, reputation, quality of goods/services, implementation ease, technology capabilities, customer service, past relationship, and other relevant factors. A minimum percentage discount off catalog pricing is required. Form **** (Certificate of Interested Parties) is mandatory for awarded vendors unless publicly traded. Vendors must agree to LISD terms and conditions and insurance requirements. References are required. Electronic payment solutions are available. The RFP may be available for members of the Educational Purchasing Cooperative of North Texas (EPCNT) and Central Texas Purchasing Alliance (CTPA).
The response deadline for proposals is April 28, 2026, at 02:00 PM CT.
Payment for goods and services shall be governed by Texas Government Code **** must be submitted to the LISD accounts payable department at ***@***. *. * and must have the PO number and RFP **** referenced on the invoice. LISD currently pays all invoices 30 days after receipt of invoice via check through standard USPS, but offers an electronic payment solution that can drastically reduce payment time.
Any product provided is to be factory new, and carry full factory warranty. No refurbished units.
The RFP shall be awarded at district discretion, to multiple proposers supplying comparable products or services, also known as a multiple award schedule, or award the contract to a single proposer. The district's decision to make multiple awards or a single award will be based upon the district's sole discretion regarding the type of products and/or services that provides best value to the district.
LISD is accepting proposals and pricing for RFP **** fundraising products and services from qualified vendors.
Lewisville ISD may terminate or cancel any purchase order or agreement at any time, with or without cause, by providing seven (7) business days advance written notice to the vendor. If a purchase order or agreement is terminated in accordance with this paragraph, LISD shall only be required to pay the vendor for goods or services delivered to LISD prior to the termination and not otherwise returned following vendor's return policy. If LISD has paid vendor for goods or services not yet provided as of the date of termination, vendor shall immediately refund such payments.
The deadline for questions about this proposal is stated in the bid activities and the district will not respond to questions after this time and date.
