This is a public tender notice from the Garden Grove Unified School District for office instructional supplies for warehouse stock and non-warehouse stock items. The bid deadline is June 18, 2026, at 12:00 PM, and the bid opening is on June 19, 2026, at 10:00 AM. The contract will be for one year with two one-year renewal options. Bidders must submit their bids by the deadline to the specified address. Questions regarding the bid must be submitted in writing via email by June 1, 2026, at 10:00 AM. Answers to questions and any addenda will be posted on the district's website by June 11, 2026. The district reserves the right to reject any or all bids. Successful bidders will be required to provide various certifications and insurance. Delivery of supplies will be coordinated with district sites, and shipments will occur between 8:00 AM and 3:00 PM, Monday through Friday. The contract may be terminated by the district with 30 days' written notice. The district also requests the option to purchase additional items from the bidder's catalog at a discount and allows other California public school and community college districts to purchase supplies under the same terms and conditions (piggybacking). Bidders must be manufacturers or authorized resellers/distributors.
The bid deadline for submission of proposals is June 18, 2026, at 12:00 PM. The bid opening is scheduled for June 19, 2026, at 10:00 AM. The bid notice states, The district is seeking bids for office instructional supplies for warehouse stock and nonwarehouse stock items bid ****, in accordance with instructions, conditions, and specifications now on file in the purchasing department of said school district.
The bid notice states, Unless otherwise specified in writing, each month within thirty 30 days after receipt by the District and an undisputed, properly submitted payment request from bidder, shall be paid for work performed and for equipment delivered to the site and inspected and approved by District.
The bid notice states, Bidder warrants that all products shall be free from defects and be suitable for the use stated in the bid documents. District shall give Bidder written notice after discovery of any defective product. Bidder shall correct any such defective product, and provide replacement, or reimbursement, at its sole expense, in a manner approved by the District.
The award of the contract will be made on a line-by-line item basis to the lowest responsive and responsible bidders. The district reserves the right to reject any or all bids, or to waive any irregularities or informalities. The bid notice states, The award of the contract, as made by the district, will be on a line by line item basis as set forth on the bid form pricing sheet to the lowest responsive and responsible bidders.
The bid notice states, In selecting the lowest responsive and responsible bidder, consideration will be given not only to the financial standing but also to the general competency of the bidder for the performance of the bid. By submitting a bid, each bidder agrees that the district, in determining the successful bidder and its eligibility for the award, may consider the bidders experience and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the bidders performance of the contract.
The bid notice mentions penalties related to a drug-free workplace: Failure to abide with the conditions set forth in the drugfree workplace act could result in penalties including termination of the agreement or suspension of payment thereunder. It also states regarding termination for default: he contractor shall be liable for any excess costs of acquisitions of such similar supplies.
The bid notice does not mention a mandatory site visit. It states, at its own expense and prior to submitting its bid, each bidder shall examine all bid documents visit the sites and determine the local conditions which may in any way affect the performance of the work. This implies an optional examination of sites rather than a mandatory visit.
The bid notice states, Samples may be requested before an award is made. If bidder wishes to request a substitution for the items specified, a sample must be submitted to the district by June 1, 2026.
The bid notice does not explicitly state a deadline for challenging the bid or award. However, it mentions that no bidder may withdraw any bid for a period of sixty (60) calendar days after the date set for the opening of the bids.
The bid notice states, Failure to acknowledge an addendum may deem a prospective bidder as unresponsive. It also mentions, Unsigned bids will be considered nonresponsive, thus resulting in rejection of the bid. Additionally, Any bid received after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.