Longevity Government Bids & RFPs

The bid submission deadline is May 22, 2026, at 12:00 PM CT. The initial term of the contract will be for two years from August 11, 2026, through August 10, 2028.

Any defective merchandise shall carry a minimum supplier guarantee or manufacturer's warranty and the vendor shall authorize either an exchange at no additional cost or return for full credit within a reasonable time following the purchase. The company's warranty terms and conditions are requested.

Contract awards must be made taking into account the following factors: purchase price or discount, long-term costs (service, supplies, maintenance, etc. ), quality of vendors goods or services, extent to which the good or service meets district needs, reputation of the vendor and of the vendors goods or services, vendors past relationship with the district, impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, and whether the vendor or the vendors ultimate parent company or majority owner has its principal place of business in this state or employs at least 500 persons in this state, and any other relevant factors specifically listed in the request for bids or proposals.

Vendors are required to provide information on their principal place of business, company longevity, years of service with similar clients, shipping and handling charges, minimum order requirements, number of employees nationwide and in Texas, whether an implementation team dedicated solely to the project will be provided, and if they employ a refined, tried-and-tested system development and implementation methodology.

Questions must be submitted by no later than 12:00 PM CST on Thursday, May 07, 2026.

The total estimated value of this contract is greater than $200,000 annually, depending on the district's needs over the contract period.

The period of performance for the base year is from June 1, 2026, to May 31, 2027, with three 12-month option years extending coverage through May 31, 2030. The bid due date is May 12, 2026.

The bid notice specifies various payment methods including cost voucher, invoice, progress payments, and performance-based payments, with details on allocation and liquidation of funds outlined in the payment office instructions.

Parts and materials shall be subject to the manufacturer's warranty, and the contractor shall serve as the warrantor and be the sole source point of contact to the government.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

Contractors must be able to provide all personnel, equipment, tools, materials, supervision, and quality control to perform preventive maintenance. Specific security and background investigation requirements are detailed, including the need for a Common Access Card (CAC) and completion of antiterrorism and OPSEC training.

The bid notice does not mention any requirement for sample submission.

The bid notice does not specify an estimated total value for this acquisition.

The project is to be completed within 12 months of the notice to proceed.

The ultimate award will depend on which line items work within the project's allocated budget. The bidder must provide a bid for all line items in the solicitation to qualify for award.

Potential bidders must have experience with traditional Hawaiian stone masonry techniques and experience working in the Kohala district, preferable in areas near the project area. Contractors license as appropriate must be submitted with the bid. All vendors are advised that they must be HCE compliant to qualify for selection.

Failure of the contractor to provide and keep in force such insurance shall be regarded as material default under this contract, entitling the state to exercise any or all the remedies provided in this contract for a default of the contractor.

It is recommended that potential bidders visit the project area to be familiar with the trail sections covered under the project scope. The Polol Trail is a public trail and does not have closure times. Potential bidders may visit the site on their own schedule.

A protest shall be submitted in writing within five 5 working days after the aggrieved person knows, or should have known, of the facts giving rise thereto provided that a protest based upon the content of the solicitation shall be submitted in writing prior to the date set for receipt of offers. Further provided that a protest of an award or proposed award shall be submitted within five 5 working days after the posting of award of the contract.

The responses to this notice must be received no later than Monday, April 13, 2026, at **** CST. The estimated period of performance for the contract is from May 1, 2026, to August 1, 2026.

The bid notice asks interested sources to provide their company name, address, point of contact, UEI number, size status and representations (e. g. , SDVOSB, VOSB, HUBZone, WOSB, large business), whether they are considered small under NAICS code ****, if they are the manufacturer or distributor, how they intend to meet limitations on subcontracting, if they have an FSS contract, and their capabilities to meet the requirements.

The bid notice states that violations of VA regulations may result in a citation answerable in the United States federal district court. It also mentions that the contractor shall repair any damage to the premises caused by them and hold harmless and indemnify the government from losses or damages resulting from their work.

The contractor shall conduct at least one preliminary site visit prior to contract bid in order to evaluate the boiler plant pressure reducing valves arrangement, contract requirements, and site conditions.