Tenders for Archival

The bid is for Collections Care Rebid 2026. The bid opening date is October 14, 2025. The purchaser is the City of Philadelphia, and the location is the Free Library. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department.

The Library of Congress intends to award a sole source purchase order to Endpoint Audio Labs for one wire playback machine. The equipment will be delivered to the library's Culpeper campus. The period of performance is one year. Endpoint will also provide a three-year warranty, three years of firmware updates, and initial training for the playback machine.

The National Archives and Records Administration (NARA) needs to relocate 26,254 cubic foot boxes of archival records from Morrow, GA to Waltham, MA. The period of performance is a base year, and quotations must be received by 4:00 PM ET on September 26, 2025. The acquisition is not set aside for small business concerns. The evaluation will be based on a lowest priced technically acceptable evaluation. The government reserves the right to make an award on the initial quotation without communicating with contractors. The contractor must be registered in the System for Award Management (SAM) and maintain registration until final payment. Additional Nara terms and conditions are included in Attachment 6. The transfer of records must be completed by September 29, 2026.

Lot 1: *** ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB. *** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED. On this line, Bidders must enter $ 0. 00 for Contract Amount in the e- procurement system. Actual Contract Amount must be entered on " Official Bid Document" and submitted as an attachment in the e- procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct. ** Entire Official Bid Document and Bid Bond ( if required) should be combined as one PDF and uploaded** The History Center Environmental Control Units ( ECU) provide temperature and humidity conditions within a stable range in the Archival Storage Area of the History Center. This project consists of the installation of two ECUs and associated roof mounted air- cooled condensers, power & control wiring, refrigerant, water and drainage piping to replace the one existing unit and provide redundancy with a second unit. Additionally, the project includes replacing sections of the existing ductwork and the replacement of existing diffusers. The system will be interfaced with the ALC WebControl system to provide temperature averaging, scheduling, monitoring, and reporting of data to CEMCS. The allowance for the controls work is to be included in the contractors bid at the pre- determined allowance listed in the bid documents. Roof curbs for the remote air- cooled condensers have been included in a roof replacement project separate from this ECU replacement project. The contractor is responsible for coordinating the installation with the roof replacement contractor and is responsible for setting the condensers and running refrigerant piping, electrical and control wiring between the system components.