This is a solicitation for personal property audit services for the City of Somerville, Massachusetts. Bids are due by 2:30 PM EST on April 2, 2026. The contract term is for three years, from May 1, 2026, to April 30, 2029, with an estimated contract budget ceiling of $66,**** will be provided on an as-needed basis. Key dates include the bid issuance on March 19, 2026, questions due by March 25, 2026, and anticipated contract award on April 6, 2026. Bidders must submit one original and one electronic copy of their bid. Online submission via bidexpress. com is also an option. Required documents include a cover letter, price form, acknowledgement of addenda, quality requirements, certificate of noncollusion and tax compliance, certificate of signature authority, and reference form. The contract will be awarded to the responsible and responsive bidder submitting the lowest total price. Bidders must comply with the Somerville Living Wage Ordinance and insurance requirements. The city reserves the right to cancel or reject any bids.
The bid due date and time is April 2, 2026, by 2:30 PM EST. The estimated contract completion date is April 30, 2029.
The bid notice states that payments due to the vendor will be made within sixty (60) days from receipt and approval of an invoice. Final invoices from the vendor are due no later than ninety (90) days from the completion date.
The vendor warrants that the goods sold are merchantable, fit for the purpose for which they are being purchased, are absent any latent defects, and conform to any sample presented. The vendor guarantees all goods for a period of no less than one (1) year, unless a greater period of time is specified in the contract documents.
The contract shall be awarded to the responsible and responsive bidder submitting the lowest total price.
The offeror shall include qualifications and experience of the firm or sole proprietor, identify the year the firm was established, the total number of employees, and the number of employees focused on this engagement. The offeror may also include any additional literature and product brochures.
The bid notice mentions that if the awarded vendor is a corporation, a certificate of good standing must be furnished with the resulting contract. Awarded vendors must comply with living wage requirements and all applicable laws, including the Somerville wage theft ordinance. The notice also states that the city reserves the right to reject unbalanced, frontloaded, and conditional bids.
The bid notice indicates that the selected vendor will contact the taxpayer, schedule appointments, and conduct a site visit as part of the audit process.
Questions concerning this solicitation must be delivered in writing by March 25, 2026, by 12 PM EST.
The estimated total contract budget ceiling is $66,**** for a 3-year term.
