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The City of Northglenn is soliciting bids for portable restroom services, including provision, servicing, and maintenance, for year-round park use, seasonal needs, and special events. The bid covers the remainder of the 2026 calendar year with options to renew for two additional years. Key dates include bid issuance on April 3, 2026, a question period ending April 9, 2026, and a bid submission deadline of April 16, 2026, at 10:00 a. m. Vendors must submit bids on provided Microsoft Excel forms and ensure timely receipt. The city reserves the right to reject late submittals. Interpretations of documents will be made only by addendum. Submission of a bid indicates acceptance of the terms and conditions. The city is not responsible for bidder expenses. Bids must be enclosed in a sealed envelope labeled Portable Restroom Services IFB **** are irrevocable for 90 days. Late bids will not be accepted. Vendors must sign their bids and provide full business addresses. All bids become city property, with proprietary information kept confidential as provided by law. Sales tax should not be included in prices as the city is exempt. The city reserves the right to reject any or all bids, waive formalities, and accept the bid in its best interest. Awards will be based on multiple criteria, with price being one factor. Appeals of award decisions must be submitted in writing within 7 calendar days of the notice of intent to award. Vendors are responsible for indemnifying the city against claims arising from their services. The contract may be negotiated with the selected vendor, with the possibility of selecting a second or third vendor if negotiations fail, or the city may rebid. The scope of services includes providing ADA-compliant units, regular servicing (twice weekly for parks, as needed for events), restocking consumables, cleaning, graffiti removal, and minor repairs. Units must remain operational at least 98% of the time, with service issues addressed within **** hours. Event services require coordination with city staff and may include short notice requests. Pricing must include all servicing, restocking, maintenance, delivery, pickup, emergency, and weekend rates. Vendors must bid exactly as structured in the bid forms. The city may award to a single or multiple contractors. The contract is subject to annual appropriation.
The bid submission deadline is April 16, 2026, at 10:00 a. m.
The contract states that invoices will be itemized and include an hourly breakdown for all personnel and other charges. Monthly or periodic statements can be submitted for payment, with payments made within thirty (30) days after timely receipt of an invoice. Interest will accrue at the legal rate if payment is not made within forty-five (45) days for uncontested billing. If payment is not received within ninety (90) days, the contractor may suspend work after seven (7) days' written notice. Final payment will be made within sixty (60) calendar days after all required data and reports have been turned over and approved by the city, and the contractor certifies completion.
The contractor warrants that it is qualified to assume the responsibilities and render the services described, and has all requisite corporate authority and professional licenses in good standing. The work performed shall be in accordance with generally accepted professional practices and the level of competency presently maintained by other practicing professional firms in the same or similar type of work. The contractor shall be responsible for the professional quality, technical accuracy, and timely completion of all designs, drawings, specifications, reports, and other services furnished. The contractor shall, without additional compensation, correct or resolve any errors or deficiencies that fall below the standard of professional practice and reimburse the city for construction costs caused by such errors and omissions.
Solicitations will be awarded based on multiple criteria, price being just one of the conditions. Vendors can review the solicitations special terms and conditions for information on evaluation criteria.
The contractor warrants that it is qualified to assume the responsibilities and render the services described herein and has all requisite corporate authority and professional licenses in good standing, required by law.
Failure to meet service requirements may result in corrective action, financial penalties, or termination of contract.
Vendors may appeal the award decision by submitting, in writing, to the City of Northglenn, a request for reconsideration within 7 calendar days after the posting of the notice of intent to award, provided that the appeal is sought by the vendor prior to the city finalizing a contract with the selected vendor.
