The RFP is for a constituent resource management (CRM) system for the Division of Enrollment Management at Kent State University. Proposals are due March 27, 2026, via DynamicForms. The university will evaluate proposals based on the best overall value, considering factors like products/services, ability to fulfill the contract, and past performance. The contract's initial term is for three years, with potential renewals. The university reserves the right to reject any or all offers and to waive formalities. The vendor must comply with various federal, state, and local laws, including those related to equal opportunity, drug-free workplaces, and accessibility. The vendor must also provide insurance and adhere to data security requirements, including PCI compliance if handling credit card transactions. The university prefers electronic invoicing and ACH/credit card payments. The university reserves the right to request data from Dun & Bradstreet. The university also gives preference to United States and Ohio products.
The proposals are due friday, march 27, 2026, no later than 4: 30 pm eastern.
Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price depending on the discount period.
The vendor guarantees all products and installation against any defect in and a comprehensive list of all authorized service centers must be provided by supplier.
Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of kent state university, represents the best overall value to the university.
In order to receive consideration, companies responding to this rfp are required to submit their proposal electronically through dynamicforms.
Time is of the essence in completing this project. Any breach of the terms of this contract, including, but in no way limited to the time period of performance, will be just cause to terminate the contract without prior notice to the vendor.
Requested samples necessary for evaluation must be provided without cost or obligation to kent state university, and shall become the property of the university.
