Hotels Government Bids & RFPs

The bid submission deadline is Thursday, April 16, 2026, at 11:00 AM CST. Bids must be received electronically at ullafayettebids@louisiana. edu.

The University of Louisiana at Lafayette adheres to Net 60 payment terms. All other payment terms must be disclosed with the bid, and stricter payment terms may be cause for rejection of the bid.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by UL Lafayette and specified in the solicitation. In such cases, the bidder and/or manufacturer shall honor the specified warranty requirements.

The intent is to award this bid to the lowest responsible and responsive bidder. UL Lafayette reserves the right to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest.

Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R. S. 39:1594, the person signing the bid must be a corporate officer, a member of a partnership, or an authorized representative with supporting documentation.

Failure to deliver within the time specified in the bid award will constitute a default and may be cause for contract cancellation. UL Lafayette reserves the right to purchase goods or services on the open market and surcharge the vendor with excess costs.

It is the responsibility of the prospective bidder to visit and examine the jobsite, take measurements to their own satisfaction and determine conditions under which work is to be done. To visit the jobsite and for further information, prospective bidders are to contact Lorita Raymond at ****.

Written inquiries must be received in the UL Lafayette office of purchasing no later than five (5) calendar days prior to the opening of bids.

The bid notice states that the executive leadership training conference is scheduled for April 2026, with specific event dates from Monday, April 20 to Wednesday, April 22. The anticipated award date is April 13, 2026. he executive leadership training conference, scheduled for april 2022, 2026.

The bid notice states that award procedures will involve a comparative evaluation of technical capability and price. award procedures will involve a comparative evaluation of technical capability and price.

The bid notice states that offerors must be registered in SAM. gov and meet all requirements outlined in the SOW to be eligible for award. Offerors must be registered in sam. gov and meet all requirements outlined in the sow to be eligible for award.

The latest date and time a proposal may be submitted is April 10, 2026, no later than 11:59 pm Pacific Time, via email to conferencerfps@jud. ca. gov.

The Judicial Council of California will use the U. S. Bank National Association Travel Payment Services Card (TPSC) for payment, which will serve as a guarantee of the program and eliminate the need for a credit application or purchase order.

Award, if made, will be to the highest scored proposal, evaluated on a 100-point scale with criteria including cost (40%), acceptance of terms and conditions (10%), location (10%), property (30%), and other program needs like internet and concessions (10%).

Proposers must submit required attachments including Attachment 2 (Judicial Council of California Standard Terms and Conditions, if exceptions exist), Attachment 3 (Proposer's Acceptance of Terms and Conditions), Attachment 4 (Darfur Contracting Act Certification), Attachment 5 (General Certifications Form), and Attachment 6 (Submission Form for Technical and Cost Proposal). If the proposer is a corporation, proof of good standing and qualification to conduct business in California, along with applicable business licenses, must be submitted.

Site visits or interviews may be arranged for a shortlist of venues during the week of April 20, 2026, but the Judicial Council of California will not reimburse proposers for any costs incurred pertaining to an interview, including travel expenses.

The deadline for the Judicial Council of California to receive a solicitation specifications protest is the due date and time for submittal of proposals, which is April 10, 2026, at 11:59 pm Pacific Time.

The event dates for the meeting space rental and audiovisual support are Monday, April 20 to Wednesday, April 23, 2026.

Offerors shall be required to have a UEI number and an active registration in SAM, System for Award Management (www. ***. *. *) in order to conduct business with the Federal Government. Offerors will be required to complete online representations and certifications at the SAM website.

The final room count will be confirmed by the government no later than Friday, 5 June 2026.

The bid notice states All rooms and applicable taxes will be paid via a single government contract. The hotel must be able to accept payment via government purchase order and electronic funds transfer EFT. Guests will not be required to provide personal credit cards at check-in for any purpose.

The bid notice states The government will use the information received to determine its acquisition strategy. The applicable North American Industry Classification System (NAICS) code for this requirement is **** Hotels except Casino Hotels and Motels. The small business size standard is 40 million in average annual receipts.

The bid notice states Any charges for damages to hotel property must be handled via a separate, itemized bill submitted directly to USTRANSCOM for settlement.