Produce Government Bids & RFPs

Proposals must be received by June 15, 2026, by 2:00 PM local time EST. The preferred contract start date is August 1, 2026.

Payments for bid items are normally approved at the regularly scheduled meeting of the Board on the fourth Monday of most months, provided bid items and invoices are properly received by the first Monday of the month. Payments may be made early to take advantage of cash discounts offered, provided the taking of such discounts is advantageous to FCPS.

The RFP shall be awarded to the responsible and responsive offerors providing the best value. In determining the best value, price is considered with 800 points, and locally owned businesses and the ability to deliver to all school sites with no minimum order required is considered with 200 points.

Offerors with a record of poor performance with the school district in the last 24 months may be found non-responsible and ineligible for award. All companies with nexus in Lexington, Kentucky must be current on all filings and payments of occupational license and net profits tax for schools. For contractors providing services to students on a regularly scheduled and continuing basis, a state criminal history background check and a letter from the cabinet for health and family services stating the individual is clear to hire based on no findings of substantiated child abuse or neglect are required.

KRS **** provides severe penalties for violations of laws relating to gratuities or kickbacks to employees designed to secure a public contract for supplies or services. FCPS reserves the right to cancel the contract if the offeror's work is unsatisfactory, their ability to meet completion schedules is unsatisfactory, or billing is found to be excessive for work performed.

Samples requested must be furnished free of expense to the board. If not destroyed or consumed in testing or evaluating, or required in connection with the award, samples will upon request be returned at offeror's expense. Right is reserved to mutilate or destroy any samples if considered necessary for testing purposes.

Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or the award of a contract may protest to the executive director of financial accounting benefits services and the director of the department the solicitation was issued for, as the case shall require. The protest shall be submitted in writing, within 14 days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

A successful offeror who submits any subsequent document for FCPS to accept/sign understands and agrees that this will not be considered or accepted by FCPS. Following the submission of a response and the award of the RFP, should a successful offeror take the position that an additional document with additional terms is required for a successful offeror to comply with terms of the RFP, the RFP award shall be considered void and offeror may be debarred from future work with FCPS. Offerors with a record of poor performance with the school district in the last 24 months may be found non-responsible and ineligible for award. Erasures or the use of typewriter correction fluid on proposal forms are unacceptable and may result in rejection of the proposal.

The date for receipt of quotes is no later than 2:00 PM Central Standard Time on Wednesday, June 3, 2026.

The government reserves the right to make a single award, or multiple awards to the responsible quoter(s) whose quote, conforming to the solicitation, is considered to be most advantageous to the government, with price being considered. Past performance will be considered approximately equal in value to price. The best value determination method will be used to make award for this requirement.

This solicitation is restricted to 100% small business, FOB destination. The small business size standard is 500 employees. All responsible sources must submit a typed quote on the attached specification sheet which will be considered for award.

If you cannot provide items that you were awarded, performance will be affected and may affect future awards.

Poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc. , may result with the vendors quotes being considered as a non-responsible vendor.