Catering Supplies Government Bids & RFPs

The response deadline for proposals is June 23, 2026, at 02:00 PM CT.

Payments are due to the vendor within forty-five (45) days after the later of the date GPISD receives the goods, the date the service is completed, or the date GPISD receives an invoice for the goods or service.

All goods and/or services provided must be warranted to be free from defects in material, workmanship, and design for a period of one (1) year upon the later of GPISD's acceptance of the product/service or payment of the applicable invoice.

Awards will be made to the responsible proposers whose proposals are determined, after evaluation by the GPISD procurement division, to be the best value to GPISD, based on factors including price, reputation, quality, needs fulfillment, past relationship, total long-term cost, and other relevant factors.

To qualify for evaluation, a proposal must have been submitted on time and must materially satisfy all mandatory requirements identified in the RFP document. Vendors must also provide financial information if requested and have adequate financial resources, comply with delivery requirements, and be a qualified and established firm regularly engaged in the type of business that provides the items listed.

If the vendor is unable to provide goods or services at quoted prices, fails to fulfill terms, or breaches the agreement, GPISD may insist the vendor honor prices, pay the difference between the vendor's price and the next acceptable proposal or market price, or recommend termination of the agreement and exclusion from future proposals.

A pre-proposal conference will not be conducted for this solicitation.

The deadline for questions about this proposal is stated in the bid activities, which is June 18, 2026, at 02:00 PM CT.

A proposer may be disqualified before or after proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. Contact between vendors and GPISD personnel during the proposal process is prohibited and may result in disqualification.

The bid notice states that all deliveries must be made no more than 6 weeks after receipt of order.

The bid notice states that payment will be made within 30 days of receipt of the products and student nutrition's actual inspection and acceptance of items.

The bid notice states that all items are to be guaranteed for a minimum of 75% of their actual shelf life, provided proper care and storage conditions are maintained. The guarantee shall cover the product as well as the wrapper and/or container.

The bid notice states that awards will be made to the lowest responsive, responsible bidders in accordance with board policy administrative regulation ****, except local preference does not apply. Evaluation for determining the lowest bids shall be by line item, multiple line items, or in the aggregate, whichever method is determined to be in the best interest of the district.

The bid notice states that bids are invited from qualified contractors.

The bid notice mentions that if a contractor is issued more than two substantiated service deficiency claims (SDCs) within a 30-day period, the district may terminate the contract for default.

The bid notice states that a protest as to the specifications and/or terms and conditions of a solicitation must be received by the purchasing senior director at least five 5 calendar days prior to the due date of the bid or proposal. For goods or services, the protest of a proposed award of a contract must be received by the purchasing senior director within seven 7 calendar days after issuance of the notice of intent to award.

The bid notice states that incomplete or incorrect bids may be rejected as not conforming to the essential requirements of this ITB. Bids submitted on other than the prescribed forms contained in this ITB will be rejected. Contractors, subcontractors, or suppliers that appear on the excluded parties list system are not eligible for award of contracts.