Catering Supplies Government Bids & RFPs

responses must be received by hhsc prior to the response deadline as identified in the procurement schedule or as changed via an addendum. response deadline: responses to this ifb must be received October 23, 2026, 10:30 am.

payment will be made by the hhs agency in accordance with the pricing provided on exhibit c pricing sheet.

best value and price as criteria for evaluation.

bidders must submit a comprehensive response which includes all required information and documentation as outlined in this ifb to ensure the bidder meets all requirements, possesses the required experience and qualifications.

failure to respond before the deadline may result in disqualification.

historical spend for the same or similar goods or services is 71, ****

Bids must be received by the purchasing division no later than 11:00 am, Wednesday, October 21, 2026. sealed bids will be received by the purchasing division no later than 11:00 am, wednesday, october 21, 2026.

Payment is made upon completion of the project or receipt of goods. the city of warwick. . . agrees to pay the bid price upon completion of the project or receipt of the goods unless another payment schedule is contained in the specifications.

Award based on lowest evaluated or responsive bid price. awards will be made on the basis of the lowest evaluated or responsive bid price.

Bidders must complete and submit a certification warrant form with the bid. this form must be completed and submitted with sealed bid. failure to do so will result in automatic rejection.

Failure to fulfill contract obligations may result in recovery of losses, damages, or costs. the city of warwick will be entitled to recover from the respondent any losses, damages or costs incurred by the city as a result of such failure or refusal.

Multiple bids by one supplier will be disqualified. multiple bids by one supplier will be not be accepted and will be disqualified.

Bids must be delivered no later than 11:00 AM on October 23, 2026, as stated: all bids must be delivered to the purchasing department no later than 11:00 am on october 23, 2026.

Payment is made after correct presentation of claim forms or invoices, as stated: payment will be made only after correct presentation of claim forms or invoices are obtained from the ordering school district.

One-year guarantee required: the successful bidder must guarantee the merchandise for a period of at least one year from the date of delivery.

Award to lowest responsible bidder: awards will be made to the lowest responsible bidder, as will best promote the public interest.

Bidders must complete the Statement of Bidder Qualifications and provide documentation of experience: provide documentation evidencing the bidders experience as required by the specifications.

If the contractor fails to perform, they must pay the difference in costs: the contractor shall be liable for and agrees to pay the district, on demand, the difference between the price or prices proposed and the price or prices for which such services shall subsequently be obtained.

The district may request samples: the school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made.

Written requests for interpretation must be received no later than 5 days before the bid deadline: mailed or emailed requests for such interpretation must be received no later than five 5 days prior to the bid delivery deadline.

Bids may be rejected if incomplete or non-compliant: bids which are incomplete, conditional, or obscure, or otherwise not in compliance, may be rejected as not meeting the bid specifications.

Deliveries must be made no more than 6 weeks after receipt of order. the district requires all deliveries be made no more than 6 weeks after receipt of order.

Payment is made within 30 days of receipt and acceptance. payment will be made within 30 days of receipt of the products and student nutritions actual inspection and acceptance of items.

Products must be guaranteed for a minimum of 75% of their actual shelf life. all items are to be guaranteed for a minimum of 75 of their actual shelf life provided proper care and storage conditions are maintained.

Awards will be made to the lowest responsive, responsible bidders. awards will be made to the lowest responsive, responsible bidders in accordance with board policy administrative regulation ****

Bidders must comply with debarment and suspension requirements. bidders must fully comply with the requirements regarding debarment and suspension in subpart c of 2 cfr part 180

Service deficiencies may lead to termination. if the contractor is issued more than two 2 substantiated sdcs within a 30day period. . . the district may terminate the contract for default

Protests of a proposed award must be received within 7 calendar days after notice of intent to award. the protest of a proposed award of a contract must be received by the purchasing senior director within seven 7 calendar days after issuance of the notice of intent to award

Bids that arrive after the scheduled opening will not be considered. bidders are cautioned that bids which arrive after the time of the scheduled bid opening will not be considered and will be returned unopened.