This is a public tender notice from the City of Worcester, Massachusetts, for professional removal and disposal services for surplus kitchen equipment located at the Fanning Building. The deadline for bid submission is April 21, 2026, at 4:00 PM. Bids must be submitted in a sealed envelope clearly marked with the bid number. The project involves specialized handling, rigging, and extraction methods due to significant building constraints, including narrow stairwells and the need for potential window removal and hoisting. Work is restricted to weekends only, with a final completion deadline of June 30, 2026. Vendors are responsible for all permitting, police details, and safety measures associated with crane operations if used. Documentation of legal disposal or recycling of all equipment is required. A pre-bid walkthrough is scheduled for April 9, 2026, at 2:30 PM, and attendance is encouraged but not mandatory. Proposals must include a technical narrative, safety plan, proof of qualifications and insurance, and at least three references for similar projects. The City of Worcester is exempt from federal excise taxes and Massachusetts sales tax.
The bid notice states that delivery and/or completion will be made within twelve 12 days from the date of notification if no specific date is indicated. For this specific project, all work, including site restoration and disposal, must be completed no later than June 30, 2026.
The bid notice mentions prompt pay discounts will be considered when determining the low bid, except when discounts are for a period of less than 30 days. The terms for prompt payment are listed as 30 days, net 45 days.
The bidder to whom a contract is awarded guarantees to the city of Worcester all equipment, materials and/or workmanship for a period of one 1 year after final inspection and acceptance and shall replace promptly any defective equipment, materials and/or workmanship required without additional cost to the city.
Awards will be made to the bidder quoting the lowest net price in accordance with specifications.
The notice requires qualified, licensed, and insured vendors. Bidders must submit proof of rigging experience and a certificate of insurance (COI) including minimum coverage requirements. References for similar commercial rigging or heavy removal projects in an institutional setting are also required.
Any bid withdrawn after the time and date specified, the bidder shall forfeit deposit on bid as liquidated damages. If the successful bidder fails to make delivery or complete the contract within the time specified, the city reserves the right to make the purchase on the open market and charge any excess over the contract price to the account of the successful bidder.
A pre-bid walkthrough will be conducted on April 9, 2026, at 2:30 PM at the Fanning Building. Attendance is encouraged but not mandatory.
Samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered. The bidder agrees to furnish the necessary manual labor, without additional cost, required to assemble the physical samples.
Any prospective bidder requesting a change in or interpretation of existing specifications or terms and conditions must do so within five 5 days (Saturdays, Sundays, and holidays excluded) before the scheduled bid opening date.
