The City of Temple City is issuing a Request for Proposals (RFP) for Adult Excursion Transportation Services for a three-year term with two one-year extension options. Proposals must be submitted as two hard copies and one electronic copy by June 12, 2026, at 10:00 AM. The submission address is the Temple City Parks Recreation Department, Live Oak Park Annex Building, **** Bogue Street, Temple City, CA ****, ATTN: Adam Matsumoto, Parks and Recreation Director. There will be no public opening of proposals. Bidders must be aware of Measure AA restrictions related to campaign contributions and gifts to city council members. The RFP requires specific insurance coverage, including general liability, automobile liability, workers' compensation, and professional errors and omissions. The contract duration is three years, with potential for two one-year extensions. The first day of transportation services is tentatively July 8, 2026. Bidders are required to examine contract documents and work sites. Written questions are due by May 26, 2026, with responses issued by June 1, 2026. The successful contractor must obtain a City of Temple City business license prior to commencing work. The contract includes provisions for indemnification, liability, and insurance. Payment terms stipulate that undisputed invoices will be paid within thirty days of receipt. The scope of work includes providing transportation and tours to various venues in Southern California, with preferred vehicle specifications and requirements for bus operators and maintenance. Contractors are responsible for any damage to their buses. The city reserves the right to cancel buses for excursions with sufficient prior notice. Bidders must submit a bid proposal, statement of experience, and any exceptions to specifications. The contract agreement template is provided, outlining terms of service, compensation, inspection, and termination clauses. Insurance requirements are detailed in Exhibit C.
The bid submittal due date is June 12, 2026, at 10:00 AM. Proposals received after this time will be considered late and not accepted. The first day of transportation services is tentatively July 8, 2026.
Undisputed invoices shall be paid by the city within thirty 30 days of receipt. The contractor shall not invoice the city for trips that were cancelled by the city providing that the city complied with the contractors stated cancellation policies.
The evaluation criteria may include, but shall not be limited to, cost, qualifications of the firm, current similar contracts, background check, DMV checks, and drug testing policies, and the ability to perform the contract, including the list of fleet and fleet inspection/maintenance schedule.
Bidders must provide details on the qualifications of the firm, current similar contracts, background check, DMV checks, and drug testing policies, as well as a list of their fleet including vehicle type, year, make, and model, and their fleet inspection/maintenance schedule.
If the contractor does not respond adequately to a transportation failure, and the city is forced to use another method of transportation, the contractor shall be responsible for paying the difference in fees resulting from the alternate method.
Before submitting a bid, the bidder must visit the sites and the locality where the work is to be performed to familiarize themselves with local conditions.
All questions about the meaning or intent of the contract documents shall be submitted to Adam Matsumoto, Parks Recreation Director, no later than 5:00 PM on May 26, 2026.
