Oxygen Tank Government Bids & RFPs

Sealed bids must be received prior to 2:00 p. m. on Wednesday, June 17, 2026.

Invoices will be processed for payment when approved by the appropriate divisions project manager or designee. The county's payment of an invoice shall not constitute evidence of the county's acceptance of the bidder's performance.

Unless otherwise specified, the bidder agrees that the goods furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable goods.

Awards will be made to the 1st and 2nd overall low bids, meeting qualifications and specifications. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered: vendors evaluation quality of performance on previous projects, ability, capacity, equipment and skill, time, character, integrity, reputation, judgment, experience and efficiency, compliance with laws, financial resources, quality, availability and adaptability of suppliers, ability to provide future maintenance and service, and the number and scope of conditions attached to the bid.

Vendor must have been in business under the same FEIN number for the past two years. Vendors must possess a Polk County local business tax receipt. Vendor must provide three references from clients in which the bidder has performed similar size and scope services within the past five years.

Services not delivered as per delivery date in bid and purchase order may result in bidder being found in default, in which event any and all reprocurement costs may be charged against the defaulting vendor. Nonconformance to bid conditions may result in immediate cancellation of the purchase order.

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidders expense.

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in the possession of the procurement division within three 3 working days of the notice of recommended award mailing date.

Failure to follow instructions could result in bid disqualification. Any bidder violates or is a party to a violation of the code of ethics of Polk County or the State of Florida, with respect to this bid, such bidder may be disqualified from performing the work described in this bid.

Equipment delivery is allowed between 6:00 am and 12:00 pm (noon) CST, Mondays through Thursdays, excluding holidays. Deliveries where the contractor opts for government offloading must be received before 12:00 pm.

A site visit is scheduled for May 8, 2026, at 8 am. ote a site visit for this requirement is scheduled for 8 may 2026 at 8am.

The vendor shall provide full cylinders/dewars of the requested compressed gas or cryogenic gas within 3 business days of ordering. he vendor shall provide full cylinders dewars of the requested compressed gas or cryogenic gas within 3 business days of ordering.

The urgency of the requirement prevents the government from conducting full and open competition. Commercial lead times for LOX ISO tanks range from **** weeks, which is incompatible with Charleston AFB's immediate operational need. The nature of the requirement and the operational timeline necessitate limiting competition to sources capable of immediate performance.

The identified vendor possesses the integrated capability to perform all required services: LOX service preparation, nitrogen blanketing, purge operations, hazardous materials documentation, and cryogenic SME escort. The combination of 1 immediate asset availability, 2 in-house LOX service technical capability, and 3 the ability to execute all required tasks within the government's urgent timeline establishes that only one responsible source can meet the requirement without causing mission degradation.

Failure to obtain this support within the required timeframe will result in a disruption to the flow of mission-essential equipment, directly degrading the unit's ability to generate sorties at the required operational tempo. Failure to award immediately would result in serious injury to government operations, including grounded aircraft, inability to support aircrew life support systems, and interruption of critical cryogenic maintenance functions.

The estimated value is $264,775. 63. The requirement is being executed under RFO ****, unusual and compelling urgency, due to the immediate operational need for LOX support and the unavailability of mission-capable assets.