This is an invitation to bid for bulk gasoline and diesel fuel transportation services for the Board of School Commissioners of Mobile County, Alabama. Proposals will be received until May 27, 2026, at 10:00 AM. The contract period will be for one year, with the option to renew for two additional years. Bidders must be engaged full-time in the petroleum supply business. Deliveries will be made as needed, based on a tank monitoring system. The bid will be awarded in the best interest of the board. Approximate quantities for the period October 1, 2024, through September 30, 2025, are listed for regular unleaded gasoline (175,000 gallons), 2% ultralow sulfur diesel fuel (460,000 gallons), and 2% off-road diesel fuel gen use (10,000 gallons). Bids are requested on conventional 89 octane mid-grade unleaded gasoline, 2% ultralow sulfur, and ultralow sulfur off-road diesel fuels. Pricing is based on a firm margin per gallon over or under the daily average of posted fuel prices, with transportation costs quoted separately. The successful bidder must provide and maintain cellular tank monitors for approximately 18 tanks. Payment terms are net 30 days, with potential for expedited payment via Visa Virtual Credit Card. All questions should be directed to Julie Morgan at **** or ***@***. *. * bidders must provide a certificate of insurance naming the school board as an additional insured within seven work days of award notification.
The bid proposals must be received by the purchasing office by the date and time specified on the bid cover, which is May 27, 2026, at 10:00 AM. The contract period will be effective for one year beginning June 1, 2026, and can be renewed annually if both parties agree.
The Board of School Commissioners intends to pay all bills within thirty (30) days. Payment may be expedited by providing original invoices or certified copies. The district also utilizes a Visa Virtual Credit Card program for invoice payments.
The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.
The bid will be awarded in the best interest of the board. Factors considered include overall quality, conformity with specifications, delivery dates, unit acquisition cost, financial ability, previous performance, facilities, equipment, experience, delivery promise, terms of payment, and compatibility.
Bids will be accepted only from firms engaged on a full-time basis in the petroleum supply business.
If the vendor fails to deliver within a reasonable period of time, the contract may be canceled, and the original bidder will be back-charged the difference between the original contract price and the price the board has to pay as a result of the failure to perform. Failure on the part of the contractor to fulfill contractual obligations shall be considered just cause for the termination of the contract, and the contractor is not entitled to recover any costs incurred up to the date of termination.
Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.
Any protest to the board's consideration of any bid must be submitted in writing and received by the purchasing director no later than five (5) calendar days after awarding date of the bid.
