Meal Prep Government Bids & RFPs

Proposals must be received no later than Friday, July 31, 2026, 5:00 PM PST. Proposal submissions must be received no later than: Friday, july 31, 2026 5:00 pm pst

Proposals will be evaluated using a weighted scoring system based on catering experience, quality and variety of food options, staffing and operational plan, pricing, and local business preference. he city intends to award a contract to the proposer receiving the highest total score.

Vendors must demonstrate experience providing catering services for large-scale outdoor festivals, concerts, or similar operations within the past five years, and provide company background, experience, references, an operations plan, menu options, and a pricing proposal. provide: company overview and historydescription of catering experienceexperience with largescale outdoor festivals, concerts, sporting events, or similar operations

Late submissions may not be considered. late submissions may not be considered.

Proposals are due by Monday July 13, 2026 at 16:00 French time. No proposals will be accepted after this time.

Payment will be made within 30 days of invoice submission. Invoices should be submitted preferably by email to ***@***. *. * or by mail to the American Embassy Paris.

The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

The government intends to award the contract to the responsible company submitting an acceptable offer at the lowest price.

The cook shall have at least a Cap Cuisine qualification or equivalent with a minimum of 2 years experience. Offerors must be registered in the SAM system.

Failure to be registered in the SAM system for award management database at the time of proposal submission may deem the offeror's proposal to be considered non-responsible.

The period of performance is 1 August 2026, or date of contract award, whichever is later, through 31 July 2027, with two one year option periods.

All responsible small business sources may submit a proposal. All contractors must be registered in the System for Award Management (SAM) at www. ***. *. * to be eligible for award of a contract.

Faxed quotes or amendments will not be accepted.

Proposals must be received no later than 4:00 p. m. on July 31, 2026.

The contractor shall prepare and forward weekly certified statements to the county's designated representative, detailing the exact number of meals served daily to accompany the weekly invoice.

Proposals will be evaluated based on: overall plan to provide required services (35 points), fee/pricing proposal (30 points), qualifications and experience (20 points), understanding of county's goals and objectives (10 points), and local economic development (5 points).

Each responder must provide a statement of qualifications, including company history, professional qualifications, prior experience in similar projects, demonstrated capabilities, regulatory compliance, fiscal solvency, management structure, and ability to recruit and retain staff. Resumes and at least three references for similar projects completed in the last five years are required.

If the contractor does not staff as per the agreement, the county shall be credited at a rate two times the actual rate for that staff position. This includes unfilled vacancies and positions uncovered due to sick or vacation time.

Failure to follow the proposal format may result in rejection. Nonconformance with instructions, failure to satisfy the county of the responder's qualifications, or failure to pass health and sanitation inspections can lead to issues.