Meal Prep Government Bids & RFPs

Bids must be submitted no later than Tuesday, June 23, 2026, at 11:00 a. m.

Every effort will be made to pay vendors and contractors within thirty 30 to sixty 60 days provided the board of education receives the appropriate documentation including but not limited to: signed voucher by vendor, packing slips and invoices.

The contractor shall guarantee that all goods and materials supplied shall be new, unused and meet the specifications as noted in this bid.

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the board of education.

The board of education may make such investigations as it seems necessary to determine the ability of the bidder to perform the terms of the contract. The bidder shall complete a contractor questionnaire certification form and return same with the bid.

Liquidated damages shall be assessed against the contractor in the amount as listed in the general specifications, and contract should the contract work/service not be completed in accordance with the plans and specifications.

From time to time the school business administrator/board secretary may require the submission of samples either before or at the time of the bid, at no charge to the district.

Any prospective bidder who wishes to challenge a bid specification shall file such challenge in writing with the school business administrator/board secretary no less than three 3 business days prior to the opening of bids.

Failure to submit required documents, failure to properly label the bid envelope, or failure to sign required documents may be cause for disqualification.

The dollar amount of federal funds to be used for this contract is estimated to be 375,000 for the **** school year.

Proposals must be received by the RPF opening date and time: Wednesday, June 24, 2026, 1:30 p. m. CST. Proposals received after the rfp opening date and time will not be accepted.

Payment terms should be net 10 days from receipt and acceptance of goods or services. Payment terms should be net 10 days from receipt and acceptance of goods or services.

All goods and services furnished will be warranted to meet or exceed the specifications. All goods and services furnished by the responder, relating to and pursuant to this rfp will be warranted to meet or exceed the specifications contained herein.

Product acceptability will be based on student taste tests (50% or more acceptable), price, references, and vendors past performance. The remainder of product acceptability will be based upon price, references, and vendors past performance.

Proposals will only be accepted from firms with approved brands or submitted samples for evaluation. Proposals will only be accepted from firms with approved brands or submitted samples for evaluation.

Failure to return all required forms or comply with terms may result in disqualification or rejection of the proposal. Failure to return this form may result in your proposal not being accepted.

Samples are required for products not previously approved or when product codes change. Contact the food services department at **** by June 17, 2026, to schedule sample testing, with samples due no later than June 23, 2026. To provide samples for the testing period, please contact the food services department at **** by June 17, 2026, to have the samples tested no later than June 23, 2026.

Any ambiguities or inconsistencies must be brought to the attention of the procurement specialist in writing at least seven workdays prior to the opening date. Any ambiguities or inconsistencies shall be brought to the attention of the designated procurement specialist in writing at least seven workdays prior to the opening date of the proposals.

Contacting any district employee other than the designated procurement specialist or Katherine Dixon for scheduling taste tests may result in disqualification. Vendors who contact any other district employee regarding the subject of this rfp are subject to disqualification from participating in this solicitation.

Quotes must be received by the date and time indicated on this notice.

This action will result in a firm fixed price (FFP) purchase order to the quoter providing the most advantageous quote to the government.

To be eligible for award, a quote must contain a summary of your technical capabilities as they specifically related to this requirement. At a minimum, provide a summary of your operational approach to performance of this requirement, to include execution plan timeline and staffing model number of personnel and their roles certifications.

To be timely, the protests must be filed with the periods specified in FAR ****.

Meals are required from 8-24 July 2026.

The award will be made based on 1 price 2 past performance.

The offeror must be registered with the System for Award Management (SAM. gov), must not appear on the Excluded Parties List System (EPLS), and must otherwise be eligible to receive an award of a contract.

All quotes must include a total price, including all applicable taxes and fees or your quote will be disqualified.