Hedging Government Bids & RFPs

Bids must be filed with the City of Alton before the opening day and hour. No late bids will be accepted.

The City of Alton will execute payment by mail in strict accordance with the State of Texas pay law in each thirty (30) day period after services have been rendered and found to meet City of Alton specifications. No other method of payment will be considered.

The City of Alton reserves the right to refuse and/or reject executing contracts for labor with any or all grounds maintenance contractors responding to this request for grounds maintenance services and to enter into contracts for labor with those contractors that in the opinion of the city are deemed to be the best and most advantageous. Past performance will be a factor in evaluation and award.

Bidders must provide full firm name and address, be manually signed, and state their legal status (corporation, partnership, or individual). Corporations must list the state of incorporation. Partnerships must provide full names and addresses of all partners. All partners must execute the proposal. Individuals must state their place of residence. Failure to do so will disqualify the bid.

Default in promised service without acceptable reasons or failure to meet specifications authorizes the City of Alton to solicit service elsewhere and charge the increase in cost to the defaulting contractor.

Bids which do not comply with these specifications may be rejected. Failure to provide full firm name and address, or to be manually signed, will disqualify your bid. Any threats made to any employee of the city shall be considered a breach of contract. Bidders shall not directly discuss or promote their bid with any member of the City Commission or city staff, except as provided, or such contact may result in disqualification.

Offers are due by: 6 18 2026 at 5:00 PM local time.

Each bidder is expected to fully inform themselves on all aspects of the work required to be performed. The bidder must provide evidence of ability and experience to undertake the specified objectives duties in this request for proposal. Minimum qualifications include insurance, proper license for any chemicals used. A copy of a certificate of basic foodservice sanitation and/or Serve Safe is required with the bid package.

The contract may be cancelled by GTB for oncompliance with specifications, inability to perform the contracting requirements of GTE or continued safety hazards.

All final proposal submissions are due by July 31, 2026, at 5:00 PM EST.

Interested vendors must be qualified firms to provide the requested services.

Quotes are due by June 12, 2026, at 1:00 p. m. eastern time.

Payment will be made upon receipt and acceptance of goods and services by VRE. Invoices shall be submitted monthly for services delivered and accepted.

A firm-fixed price purchase order will be awarded by VRE based on the lowest total price quoted.

The consultant must be qualified and experienced in diesel fuel price risk management.

Questions are due by June 5, 2026, at 10:00 a. m. eastern time.

Incomplete quotes or quotes received after the quote closing date and time will not be considered by VRE.