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This is a solicitation for maintenance, repair, and rebuilding of refrigeration, air conditioning, and air circulating equipment, specifically focusing on kitchen exhaust hoods and ducts cleaning and certification services at Sheppard AFB and Sheppard Annex. The service provider must supply all necessary personnel, equipment, tools, supplies, expertise, and materials. It is critical that service providers are certified, qualified, trained, and efficient, with certification from an industry-standard organization like IKECA or comparable. Proof of certification must be provided annually or as directed by the certifying organization, with a photocopy submitted to the CO and COR within 10 days of renewal. At least one certified technician must be on-site at all times during work performance. Modifications to the contract may be required based on facility changes. Funds are not presently available, and no award will be made until funds are available. The government reserves the right to cancel the solicitation. Questions may be submitted no later than May 27, 2026, at 10:00 AM CST. Quotes must be submitted via email by the established deadline and must be valid through September 30, 2026. All price quotations must be submitted via the provided table, with supplemental information on company letterhead if needed, but technical submissions must be on a separate document. Contractor identification information must be completed. A mandatory site visit is scheduled for May 20, from 10:00 AM to 12:00 PM, with transportation provided via bus departing from 206 Ave J, Sheppard AFB, TX ****.
The bid notice states that quotes in response to this solicitation must be submitted via email to the POCs and contracting officer listed above no later than the established deadline. The deadline for questions is May 27, 2026, at 10:00 AM Central Standard Time, and questions submitted after this date may not be answered. The quotes themselves must be submitted by an established deadline, but the specific date for quote submission is not explicitly stated in the provided text, only the validity period of the quotes.
The bid notice states that it is critical that service providers are certified, qualified, trained, and efficient in the trade and must perform in the best and most workmanlike manner and in compliance with the contract and industry standards. Certification must come from an industry standardized organization such as International Kitchen Exhaust Cleaning Association (IKECA) or comparable. Contractor will be responsible for providing proof of certification for certified exhaust cleaning specialists on an annual basis or as directed by their certifying industry standardized organization. Contractor must provide a photocopy of certification to the contracting officer (CO) and contracting officer representative (COR) within 10 days of certification renewal. During performance of work, at least one certified technician must remain on site at all times.
The bid notice states that a site visit is scheduled for May 20, from 10:00 AM to 12:00 PM. Transportation will be provided via bus departing from 206 Ave J, Sheppard AFB, TX ****.
