Bed Assist Government Bids & RFPs

Responses to this notice shall include company individual name, size status for the above reference naics code, a service capability statement, sam entity unique identifier eui, address, point of contact, and examples of similar facilities to which similar items have been provided. Contractors must provide information on whether they are certified sdvosb, vosb, hub zone, 8 a, women owned concern.

All homes must be completed by January 15, 2027. The contractor agrees to complete all work within one hundred and twenty (120) calendar days from the notice to proceed or the effective date of the contract.

Due to reimbursement processes, fulfillment of payment requests may take as many as **** days from the time such requests are submitted. A ten percent (10%) retainage will be held for forty (40) days pending final inspection and verification.

Contractor will provide a written one-year warranty on all materials and workmanship to the homeowner.

The contract will be awarded to the responsive, responsible bidder submitting the lowest responsible base bid for all homes combined total. Alternate bid item 1 (gutters) will be used as a tiebreaker.

Bidders must have at least five years of full-time experience in construction and rehabilitation of dwelling units, and possess the necessary staff, equipment, financial, and technical resources. They must also comply with all applicable laws and regulations and have adequate insurance.

Liquidated damages of one hundred dollars (****) per day will be assessed for failure to begin work within fifteen (15) days of the notice to proceed, and for failure to complete the project within the specified timeline.

It is mandatory that the bidder conduct a site visit to determine site conditions before placing their bid.

Any protest of the proposed award of the bid must be submitted in writing no later than ten (10) days from the award date/notice of rejection letter.

Bids may be considered irregular and rejected if there is an alteration of or departure from the bid form. Bidders may be disqualified for unsatisfactory past performance, altering the proposal bid form without written approval, or not meeting qualification requirements.

Capability statements are due by 10:00 AM ET on Monday, 06/29/2026.

Offerors must provide a signed self-attestation confirming they possess all required state and local authorizations, licenses, and approvals necessary to operate licensed secure and HSF levels of care for unaccompanied alien children (UAC) in each proposed jurisdiction.

Failure to disclose known limitations at the time of capability statement submission may result in a determination of non-responsibility.

Quotes are to be provided to ***@***. *. * no later than 12:00 PM MST, June 30th, 2026. Vendor shall deliver and install beds at the new location contingent upon the start of the lease of the facility with the government approx. December 2026.

Since training is a separate line item, it may be invoiced at a later date. However, final acceptance is contingent upon ensuring the product is fully functional with no defects or missing components. The government cannot accept equipment until they are able to confirm the equipment is installed since installation is necessary to test the equipment.

The warranty shall be specialized/upgraded to cover all parts and labor for normal wear and tear as well as any damage resulting from unintentional negligence and misuse. The warranty would be a fixed cost as listed in the final contract. The standard manufacturer only warranty shall not be acceptable for this requirement.

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers: technical capability or quality offered, price, delivery lead time, submission of completed Buy American Certificate, and submission of authorized distributor letter.

Offerors must submit specifications, cut sheets, or brochures confirming the equal products meet or exceed the salient physical, functional, or performance characteristics specified. If the offeror is not an OEM, they must submit a verifying authorization letter or other documents from the OEM consistent with VAAR ****.

Failure to meet the salient characteristics, failure to provide required documents or information by the quote deadline, or contacting VA personnel other than the contracting officer prior to award may result in the offeror's quote not being considered for award or exclusion from award considerations.