Producer Relief FY2026 Program Administration Services ( PR- PAS26)- In accordance with Section 103D- 305, Hawaii Revised Statutes, the State of Hawaii, Department of Agriculture and Biosecurity ( HDAB), is seeking proposals from qualified Offerors to provide Program Administration Services to support implementation and administration of a federally funded agricultural producer relief program. Services shall be completed within the twelve ( 12) month grant contract period. Services include program coordinat
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This Request for Proposals (RFP) from the Hawaii Department of Agriculture and Biosecurity (HDAB) seeks qualified offerors to provide program administration services for the federally funded agricultural producer relief program. The services will support the implementation and administration of the New England and Pacific Small State Block Grant Program, providing federal funding for eligible crop, timber, livestock, on-farm infrastructure, and future economic losses associated with adverse weather events in 2023 and 2024. The contract period is twelve months, with an estimated total compensation not exceeding $217,925. Key services include program coordination, development of loss calculation methodologies, application intake support, documentation management, producer communications, internal controls, and reporting support. Offerors must have demonstrated experience in administering publicly funded or grant-funded programs serving agricultural producers, including application intake, documentation, stakeholder coordination, and compliance support. Proposals must be submitted electronically in Adobe PDF format by 12:00 PM HST on Friday, May 14, 2026, to ***@***. *. * security and performance bonds are not required. Offerors must be compliant with Hawaii state laws regarding business operations, including general excise tax, employment security, workers' compensation, temporary disability insurance, and prepaid health care. Compliance can be demonstrated through Hawaii Compliance Express (HCE) or paper certificates. Tax clearance certificates from the Hawaii Department of Taxation and IRS, and certificates of compliance from the Department of Labor and Industrial Relations and Department of Commerce and Consumer Affairs are required for award and final payment. Proposals will be evaluated based on demonstrated capacity, relevant experience, proposed approach, outreach strategy, data management, loss calculation methodology, and past performance. The contract is for services only; capital expenditures are not allowed. Insurance requirements include commercial general liability and automobile liability. Successful offerors must credit HDAB in any presentations or materials and submit quarterly progress reports and federal financial reports. The anticipated contract period is June 2026 through May 2027.
The deadline for submissions is 12:00 PM HST, Friday, May 14, 2026.
Payments shall be made on a quarterly basis, contingent upon satisfactory performance and submission of required quarterly reports. A one-time mobilization payment of $16,000 shall be issued upon contract execution.
Proposals will be evaluated on a merit basis according to demonstrated capacity and relevant experience (40%), quality and feasibility of the proposed approach and work plan (25%), outreach and producer engagement strategy (10%), data management, verification, and internal controls (10%), loss calculation methodology approach (10%), and past performance on projects of similar scope and complexity (5%).
Offerors must demonstrate experience administering or supporting agricultural programs involving direct engagement with agricultural producers, recent experience providing program coordination, administration, or grant management services for publicly funded programs, prior experience supporting or administering a publicly funded program subject to compliance requirements, and the capacity to perform within the required timeline.
Failure to provide required deliverables in a timely and complete manner may result in delayed payment, subject to review by HDAB.
A protest shall be submitted in writing within five 5 working days after the aggrieved person knows or should have known of the facts giving rise thereto, provided that a protest based upon the content of the solicitation shall be submitted in writing prior to the date set for receipt of offers and further provided that a protest of an award or proposed award shall be submitted within five 5 working days after the posting of award of the contract.
The total compensation under this contract shall not exceed $217,925 for the twelve 12 month contract period.
