The Housing Authority of the Town of Enfield is seeking bids for snow and ice removal services from 2026 to 2029. Bids are due by 3 p. m. on July 10, 2026. The contract covers multiple properties and requires comprehensive snow and ice removal, including plowing, ice control, and snow piling. Snowfall events over one inch require plowing, while less than one inch requires ice control. Snow hauling and relocation services may be needed. The contractor must ensure continuous access for emergency vehicles. Proposals will be evaluated based on experience, references, equipment, staffing, emergency response capability, and cost. The authority reserves the right to accept or reject any bids and to waive informalities.
All snow and ice removal operations shall be completed within twelve 12 hours following the conclusion of a storm event. For snowfall events exceeding twelve 12 inches or unusually severe weather conditions, the completion deadline may be extended up to twentyfour 24 hours after the storm has ended. The contractor shall return to all sites within twentyfour 24 hours after the conclusion of a storm to clear parking spaces that were previously occupied by vehicles.
The contractor shall submit invoices on a monthly basis detailing all services performed during the billing period. The EHA shall remit payment within thirty 30 days after receipt and approval of a properly submitted invoice.
Proposals shall be evaluated based upon, at a minimum: experience performing similar snow and ice management services, references from at least three 3 current or former clients, equipment inventory and availability, staffing levels and operational capacity, ability to meet emergency response requirements, cost proposal and hourly rates, and overall responsiveness to the request for proposals.
The contractor shall demonstrate the capability to perform all services required under this contract and shall provide, with its proposal, a complete list of available personnel, vehicles, equipment, and subcontractors available for deployment. Minimum equipment includes four 4 sidewalk snow removal machines, three 3 truck-mounted plows, and one 1 or more mechanical spreaders.
Prospective contractors are strongly encouraged to inspect all project sites and familiarize themselves with site conditions, access limitations, snow storage areas, and operational requirements prior to submitting a proposal. Submission of a proposal shall constitute acknowledgment that the contractor has either inspected the sites or otherwise become fully familiar with site conditions and requirements.
Failure to maintain the minimum equipment and staffing requirements throughout the term of the contract shall constitute a material breach of the contract. Failure to acknowledge or comply with issued addenda may result in the bid being deemed nonresponsive.
