08/06/2025 - USA | NJ | GLOUCESTER COUNTY | GLASSBORO | 08028 Small City
Rowan University - NJ
Outdoor Festivals
26- 08 Event Vendors & Services
Request for Proposals ( RFP) for Rowan University Event Services Tents, structures, accessories; Stage flooring; Furniture; Linens, draping; Crowd management; Audio, video, lighting, special effects, power; Portable toilets and luxury restroom trailers; Golf carts; Event operations technology
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Rowan University is soliciting proposals for a pool of qualified, on-call event services vendors. Vendors must be available for events during weekdays, evenings, and weekends, including holidays. Proposals must be received electronically by 2:00 PM on August 28, 2025. A list of required procurement documents is included, and failure to submit these documents will result in automatic rejection. The contract period is anticipated to be three years with two possible one-year renewals. The university reserves the right to make changes in the general scope of the contract services provided by the vendor. All prices quoted shall be firm and not subject to increase during the period of the contract. Delivery costs are to be submitted f. o. b. destination. The university is exempt from state sales or use taxes and federal excise taxes. Payment will be made within 30 days upon acceptance of the deliverable. Additional information regarding the bid is available on the Office of Contracting and Procurement website.
Proposals must be received no later than the submission due date and time listed in the schedule of events below via the rfp submission portal.
Payments for goods and/or services purchased by the university will be made only against the vendors invoice. The vendors invoice in duplicate together with original bill of lading, express receipt, and other related documentation must be sent to the university on the date of each delivery. All fees will be paid to vendor within 30 days upon acceptance of the deliverable. Full completion is required for payment. No earnest money or partial or periodic payments will be made. All fees are to be considered all inclusive and to be paid in the form of a university check.
Vendors must supply Rowan University with any/all applicable warranty information, whether expressed or implied.
Selection of the awarded vendors shall be based solely on the review committees evaluation of the submissions and the criteria set forth above.
A site visit is scheduled for August 6, 2025, at 10:00 AM at Bunce Hall room 104, 201 Mullica Hill Rd. Glassboro, NJ ****.