Proposals are due electronically by August 21, 2026, 3:00 PM CDT for Recreation Management Software. Submissions must be through the e-procurement portal. The city will not pay for proposal preparation costs. Award will be made to the responsible proposer submitting the most responsive proposal offering the greatest value. Financial terms are not the sole determining factor. Evaluation criteria include system features, qualifications, financial proposal, and company responsiveness. Payment terms are net 45 days upon receipt of an acceptable invoice after services are performed, inspected, and accepted.
Proposals must be received electronically before 3:00 PM CDT on Friday, August 21, 2026. sealed proposals will be received electronically before 3: 00 p. m. cdt on friday, august 21, 2026
Payment terms for services shall be net forty-five (45) days upon receipt of an acceptable original invoice and after services are performed, inspected and accepted. Payment terms for services authorized under the contract shall be net fortyfive 45 days upon receipt of an acceptable original invoice and after services is performed, inspected and accepted
Award shall be made to the responsible proposer submitting the most responsive proposal which offers the greatest value to the city. Award shall be made to the responsible proposer submitting the most responsive proposal which offers the greatest value to the city
Proposals will be evaluated based on system features and functionality (35%), qualifications and experience (20%), financial proposal (25%), and company responsiveness to RFP (20%). system features and functionality 35 of total evaluation score, qualifications and experience 20 of total evaluation score, financial proposal 25 of total evaluation score, company responsiveness to rfp 20 of total evaluation score
Descriptive literature about the system and samples of reports that can be generated by the system may be provided as attachments or links. Provide descriptive literature about the system and samples of reports that can be generated by the system.
Failure to complete or provide requested information, including references, may result in disqualification. Taking exceptions to the RFP may also cause proposal rejection. Failure to complete or provide any of the information requested in this request for proposal, including references, andor additional information as indicated, may result in disqualification by reason of nonresponsiveness.