Payment Security Government Bids & RFPs

The State must receive a response no later than the response deadline time and date detailed in the RFP Section 2, Schedule of Events, which is April 1, 2026, at 2:00 p. m. Central Time.

All payments relating to this procurement will be made in accordance with the payment terms and conditions of the contract resulting from this RFP, as detailed in RFP Attachment 6. 6. , Pro Forma Contract, Section C.

The contract will be awarded to the respondent deemed responsive and responsible who offers the best combination of attributes based upon the evaluation criteria, which include qualifications, experience, technical approach, and cost.

Respondents must meet mandatory requirements including providing a statement of certifications and assurances, bank and credit references, financial documents, and a copy of their valid Tennessee contract security company license.

The RFP mentions that failure to provide a current certificate of insurance will be considered a material breach and grounds for contract termination.

A pre-response conference will be held, but attendance is not mandatory.

The end of the protest period is May 18, 2026.

The bid notice states that all work shall be substantially complete within 180 calendar days from the notice to proceed. The bid notice states all work shall be substantially complete within 180 calendar days from the notice to proceed.

The bid notice states that payment terms are net 30 unless otherwise specified. The bid notice states Payment terms are net 30 unless otherwise specified.

The bid notice states that the contractor shall guarantee all specified work for a period of one 1 year from the date of written acceptance of the work by the owners representative. The bid notice states Contractors general warranty: Contractor shall guarantee all specified work for a period of one 1 year from the date of written acceptance of the work by the owners representative.

The bid notice states that the bid is for a lump sum contract and will be awarded to the responsive and responsible bidder submitting the lowest total base bid. The bid notice states bid is for a lump sum contract and will be awarded to the responsive and responsible bidder submitting the lowest total base bid.

The bid notice states that bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. The bid notice states all bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use.

The bid notice states that liquidated damages will be assessed at a rate of one hundred dollars $100 per calendar day for failure to complete the work within the stipulated time. The bid notice states Should the contractor fail to complete the work within the time stipulated in the contract or within such extra time that may be allowed, charges shall be assessed against any money due or that may become due the contractor in accordance with the rate of one hundred dollars $100 per calendar day.

The bid notice states that bidders shall be responsible to visit the job site and familiarize himself with the local conditions. The bid notice states Bidder shall be responsible to visit the job site and familiarize himself with the local conditions.

The bid notice states that any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered. The bid notice states Any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

The bid notice states that sealed bids will be received up to, but not later than, 2:00 p. m. , on April 30, 2026. will receive sealed bids for the st. helena unified school district maintenance yard gate replacement project project up to, but not later than, 2: 00 p. m. , on april 30, 2026

The bid notice states that each bidder shall possess at the time the bid is awarded the following classifications of California State Contractors License: B. Each bidder shall possess at the time the bid is awarded the following classifications of california state contractors license: b.

The bid notice states that a nonmandatory bidders conference will be held at the districts maintenance yard **** grayson ave, st. helena, ca on april 21, 2026 at 3:00 p. m. for the purpose of acquainting all prospective bidders with the contract documents and the project site. bidders conference: a nonmandatory bidders conference will be held at the districts maintenance yard **** grayson ave, st. helena, ca on april 21, 2026 at 3:00 p. m. for the purpose of acquainting all prospective bidders with the contract documents and the project site.

The bid notice states that no bid may be withdrawn for a period of sixty 60 days after the date set for the opening for bids. o bid may be withdrawn for a period of sixty 60 days after the date set for the opening for bids

The City of Ballwin intends to award a contract for the project based on the bid that, in the City of Ballwin's sole discretion, best meets the interests and requirements of the City. The notice of bid award is anticipated for May 12, 2026. However, work shall be tbd.

The contractor shall submit requests for payment not more than once monthly. All requests for payment shall be itemized and shall reflect an estimate of the proportionate value of work actually performed at the project site through the last day of the previous month. With each monthly request, the contractor shall additionally submit partial lien waivers for work covered by the request for payment. Lien waivers for all work shall be required prior to final acceptance. Ten percent 10 of the amount of each monthly request for payment shall be withheld until after completion by the contractor and acceptance by the City of Ballwin of all work.

The contractor hereby expressly guarantees the aforesaid work as to workmanship for a term of one 1 year and quality of materials used in connection herewith for a term of two 1 year, commencing on the date of final acceptance by the City, and binds itself, its successors or assigns, to make all replacements which may become necessary within said period due to construction defects and nonconformity with the contract documents.

The City of Ballwin intends to award a contract for the project based on the bid that, in the City of Ballwin's sole discretion, best meets the interests and requirements of the City. The City of Ballwin reserves the right in the City's sole discretion to reject any and all bids, to waive technicalities or deficiencies in any or all bids, to negotiate with any or all bidders or others for more favorable terms or prices, and to award a contract to other than the bidder submitting the lowest cost bid proposal, with or without negotiation.

No bid shall be considered unless the offering bidder shall furnish evidence satisfactory to the City of Ballwin that the bidder has the necessary facilities, ability and pecuniary resources to fulfill the conditions of the contract documents. The low bidder or any other bidder may be required to submit financial statements. Each bid submitted shall be accompanied by at least three 3 references regarding prior work of the bidder on public works contracts in Missouri.

Contractors and subcontractors in violation of the safety training provision will forfeit to the City of Ballwin $2,**** plus **** a day for each employee who is employed without training. The City of Ballwin may withhold assessed penalties from payment due to the bidder and/or any subcontractors employed thereby. Should the contractor, or in the case of the contractor's default, the surety, fail to complete the work within the time stipulated in this agreement, or within an extension of time as may be allowed by the City of Ballwin, the contractor or surety, as applicable shall pay to the City of Ballwin as liquidated damages, and not as a penalty, the sum of four hundred seventy-five dollars (****) for each calendar day that the work remains uncompleted after the time allowed for completion, including approved extensions.

There will be no prebid meeting. If you would like to visit the site, or if you have any questions, contact Rob Jones, Superintendent of Parks Facilities ****, or at rjones@ballwin. mo. us.