Video Consulting Government Bids & RFPs

Submittals must be received by 2:00 p. m. Central Time on June 23, 2026. qualifications submittal must be received before: 2:00 p. m. central time on june 23, 2026

Payment will be made by electronic direct deposit according to the Texas Prompt Payment Act. The member will make payment on a properly prepared and submitted invoice in accordance with chapter ****, texas government code the texas prompt payment act

The provider must provide warranties for all installed equipment. provide warranties and operating and maintenance manuals for all installed equipment.

Selection will be based on demonstrated competence, knowledge, and qualifications, offering the greatest benefits, experience, and value to the A&M System. am system will base its choice on demonstrated competence, knowledge, and qualifications.

Companies must demonstrate knowledge and experience in designing, procuring, and installing AV systems, preferably with institutions of higher education. companies who have demonstrated knowledge and experience in working with owner representatives, a/e design teams and contractors to assist in designing an audio visual ( av) system, and then procurement and installation of the av system.

Failure to implement the subcontracting plan in good faith may result in barring the vendor from further contracting opportunities. if a determination is made that the vendor failed to implement the plan in good faith, the am system, in addition to any other remedies, may bar the vendor from further contracting opportunities with the am system

Material failure to meet mandatory requirements could result in disqualification. material failure to meet those requirements could result in disqualification of the respondents response

The proposal submission deadline is June 25, 2026.

Technical proposals are due by 10:00 am ET on June 10, 2026. Price proposals are anticipated by July 14, 2026.

Payments will be made within thirty (30) days after UMGC's receipt of a proper invoice. Late payment charges are prescribed by Maryland law.

The contract document mentions an extended warranty period if a deliverable fails to materially conform after multiple attempts at correction.

Technical merit will have a greater weight than cost in the final ranking. Award may be made to the offeror with a higher technical ranking even if its price proposal is not the lowest.

Offerors must demonstrate ability, quality of work, experience, and expertise within the scope of work. Case studies and references are required.

The document does not explicitly detail penalties, but failure to comply with mandatory requirements may disqualify a proposal, and contract termination is possible for material breach.

A pre-proposal meeting will not be held.

Unsuccessful offerors may request a debriefing within ten (10) days after they know or should have known their proposal was unsuccessful.

Failure to include mandatory items in the technical proposal, including the proposal affidavit and acknowledgement of addenda, may disqualify a firm's response. Including pricing in the technical proposal may also lead to disqualification.

The cumulative value of all services performed under the resulting contract shall not exceed $1,000,000.