Video Converters Government Bids & RFPs

Deliveries will be made during regular school hours to district locations as requested on purchase orders. deliveries will be made during regular school hours to the district locations as requested on their purchase orders.

Standard payment terms are net 30 days. standard payment terms standard n30days

All equipment must carry a minimum 90-day manufacturer warranty. all equipment bid on must carry a minimum 90 day manufacturers warranty.

Award recommended to the lowest responsive and responsible bidder. the award for cooperative multimediaaudio visual equipment will be recommended to the lowest responsiveand responsible bidders

Bidders must be authorized manufacturer representatives and provide three customer references from NYS school districts, BOCES, or public bodies. all bidders shall be an authorized manufacturers representative for the bid equipment and bidders are required to provide three customer references from nys school districts, boces, or public bodies

Contract may be canceled at bidder's expense for nonperformance. a contract may be canceled at the successful bidders expense upon nonperformance of contract.

Vendor is responsible for delivering samples if requested. vendor is responsible for delivering samples if requested.

Questions must be received no later than five business days prior to bid opening. questions must be received no later than five 5 business daysprior to the bid opening.

Bids may be rejected if forms are not completed as instructed or if bidder submits more than one bid per item. bids submitted may be rejected if bid forms are not completed as instructed and submission of more than one bid per item or more than one bid package shall be deemed collusion and all bidsreceived from the submitting bidder shall be rejected.

Proposal is due by 07 August 2026, no later than 12:00 p. m. est.

Award will be made on a lowest price technically acceptable basis.

In order to be eligible for award, firms must be registered in the System for Award Management SAM. The offeror shall provide documentation from the original equipment manufacturer OEM confirming the offeror is an authorized reseller or distributor of the brand name item s quoted.

Quotations submitted without such documentation may not be considered for award. Quotations that take exception to the terms and conditions of this solicitation may be rejected.

Items should be delivered within **** days from receipt of the awarded purchase order. after receipt of awarded purchase order, the items should be delivered within the delivery period of performance.

A site visit will not be conducted for this requirement. Offerors shall base their quotes on the information provided in this solicitation.

A site visit will not be conducted for this requirement. Offerors shall base their quotes on the information provided in this solicitation, including the performance work statement pws, vtc diagram, floor plan, room descriptions, and any government provided responses to questions.