The Village of Northbrook is seeking proposals for the treatment of parkway ash trees to prevent emerald ash borer infestation. Proposals must be submitted by October 28, 2025, at 10:00 AM. A pre-proposal meeting is mandatory on October 14, 2025. Proposers must include references and attend the pre-proposal meeting. Weekly progress reports and product purchase receipts are required. The initial term of this contractproposal shall begin upon award by the village board and be in effect through june 10, 2026. Liquidated damages of **** per day will be assessed for failure to complete treatment by June 10, 2026. The contractor must provide certificates of insurance evidencing the minimum insurance coverage and limits. The contractor shall provide all necessary equipment to complete the contract under these specifications. The contractor shall provide qualified supervision with a certified arborist managing each crew at all times while working under this contract. The contractor shall coordinate sequencing with the village forester and provide at least **** hour notice prior to mobilization.
The proposal submittal deadline is uesday, october 28, 2025 10: 00 a. m.
The proposer shall submit to owner monthly a written request for payment based on the amount of work completed and services provided since the previous request for payment.
Owner reserves the right to choose the overall best proposer according to owners criteria.
The proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications.
Failure to complete treatment part 1 and treatment part 2 by june 10, 2026, except in the case of delays caused by inclement weather or other conditions expressly excused by the owner in writing, shall result in the assessment of liquidated damages in the amount of two hundred fifty dollars **** per day.
All proposers are strongly encouraged to attend a preproposal meeting walkthough on tuesday, october14, 2025 at 9: 30 a. m.
Questions and inquiries regarding this rfp are due wednesday, october 15, 2025 at 3 p. m.