Horticulture Government Bids & RFPs

Sealed bids must be received no later than 2:00 p. m. prevailing time, Wednesday, July 29, 2026.

A prebid meeting is scheduled on Thursday, July 16, 2026, at 2:00 p. m. at the Village of Rantoul Municipal Building.

Bids received after the closing time, at the discretion of the village may be rejected and returned unopened.

Material is required on or before the delivery date in the specifications. The successful bidder is responsible for delivery in good condition to the designated destination. No items are to be shipped or delivered until receipt of an official purchase order. Failure to deliver as guaranteed may result in termination of the contract and disqualification from receiving contracts for at least two years.

The municipality will pay the bidder or contractor the amount of his bid upon the full and faithful performance of the contract, acceptance of materials and/or work by authorized municipal agent, and upon receipt of the vendor invoices from the receiving department. Partial payments may be made upon presentation of properly executed claim voucher or invoice. Final payment will be made when materials, supplies, equipment or services have been fully delivered or completed to the full satisfaction of the municipalityies division of purchase and the receiving department.

Municipalityies requires a one-year warranty from the date of acceptance to correct at no additional cost to the municipalityies any failure or defect in material and workmanship. Should manufacturers, products or bidders warranty extend longer than municipalityies one year requirement, the remaining term of the bidders warranty will be in effect at the conclusion of the municipalityies required warranty.

The municipalityies reserves the right to reject any and all bids at their discretion, at any time before award, or if it is in the best interest of the municipalityies to do so. The municipalityies reserves the right to accept any item in the bid, and to award the bid in whole or in part to the lowest responsible bidder within 45 days, unless otherwise specified, including the right to increase or reduce quantities.

Bidders must be skilled and regularly engaged in the class of work bid for, and, if required by the director of management and budget must submit satisfactory evidence of mechanical facilities and financial ability to do the work within the agreed time and in accordance with all the requirements of the contract. The competency and responsibility of bidders will be considered in determining that a bidder is qualified for purpose of making the award.

Failure to deliver as guaranteed may result in termination of the contract and also disqualify bidder from receiving contracts for at least two years. The municipalityies will assume no liability for any expense or loss because of such termination. In case of the default by the bidder or contractor, the municipalityies may procure the articles or services from other sources without notice and hold the bidder or contractor responsible for any excess cost.

Samples are required to be furnished by the bidder at the request of the purchasing director. Samples are to be furnished at no cost to the municipalityies. Samples will be returned only at the cost of the bidder. Some samples may be retained for the life of the contract to verify delivery is in compliance with specifications.

Protests of companies, products or services being offered from competing bidders must be made as soon as possible, in writing, to the division of purchase.

Failure to deliver as guaranteed may result in termination of the contract and also disqualify bidder from receiving contracts for at least two years. The municipalityies will assume no liability for any expense or loss because of such termination.

The selected contractors will be required to deliver or arrange for delivery of the plant material to the districts plant material facilities in Washington County, Oregon.

The highest-scoring contractors submitting the most advantageous and responsive proposals will be eligible for the award of a contract.

Contractors must attend a mandatory pre-proposal conference. Proposals will be evaluated based on sustainable business practices and disease management criteria.

Practices described in the disease management section will be verified at annual nursery visits.

District will not consider a proposal from a contractor that does not attend the preproposal conference.

All interested offerors shall submit bids via email to ***@***. *. * before July 13, 2026, at 2:00 PM EST. quotation deadline: all interested offerors shall submit bids via email to ***@***. *. * beforejuly 13, 2026, at 2:00 pm est.

Payment shall be released accordingly after inspection. payment shall be released accordingly.

Offerors must include warranty information about the products offered in their quote. offerors must include a specification sheet and any submittal information about the product s offered in their quote, including warranty information.

Bids will be accepted based upon the government's evaluation of technical acceptability, past performance, and competitive price. bids from all potential offerors will be accepted based upon the governments evaluation technical acceptability, past performance, and competitive price.

Each offeror must be registered in www. ***. *. * and must complete the necessary representations and certifications. Offerors must be reputable and provide documented proof of experience if requested. each offeror must be registered in www. ***. *. * and must complete the necessary representations and certifications at the time of submitting their quotation.

Any item found with a change in specifications, quality, or brand shall be refused or returned to the vendor at the vendor's expense, without entertaining the payment claim. any item found with change in specifications, quality, or brand shall be refused or returned to the vendor at vendors expense, without entertaining the payment claim.

A history of default, termination for cause, or chronic performance issues may be grounds for rejection. a history of default, termination for cause, or chronic performance issues may be grounds for rejection.

Proposals are due by 3:00:00 PM local time, Friday, July 17, 2026.

Contractors are required to attend a preproposal conference. The preproposal conference will be held virtually on July 1, 2026 from 10:00 am to 10:30 am, PST. District will not consider a proposal from a contractor that does not attend the preproposal conference.

District may reject any proposal not in compliance with all prescribed procedures and requirements. District will not consider a proposal from a contractor that does not attend the preproposal conference.