Van Government Bids & RFPs

Proposals are due by 1:30 p. m. CST on July 16, 2026. Proposals delivered to the purchasing department must be received no later than 1:15 p. m. CST on July 16, 2026.

Payment terms are net 45 days after receipt of correct invoice or acceptance of goods or services, whichever is later.

Seller warrants that all goods and services delivered will be free from defects in materials and workmanship and will conform strictly to the specifications, drawings, or samples specified or furnished. This express warranty is in addition to implied warranties.

Proposals shall be awarded to the lowest responsive and responsible respondent taking into consideration price, functionality, and respondent's experience and qualifications. Evaluation includes pricing, product availability, service capabilities, vendor experience, references, and reporting/value-added services.

Respondents are required to furnish evidence of past experience in this type of work, including specific experience with uniforms and related items. A minimum of three references must be submitted. Respondents must possess necessary occupational licenses and provide proof of insurance.

If a contract is canceled, the city may withhold monies owed to compensate for damages. Failure to comply with terms may result in termination and pursuit of damages.

Sample of items, when required, must be furnished as stipulated, free of expense. If not destroyed, they will be returned upon request at the respondent's expense. Request for return must be made within 10 days following the date of proposal opening.

When a respondent wants to protest a contract award, a written request must be submitted to the director of purchasing within thirty (30) consecutive calendar days from the date of the contract award.

Proposals may be rejected if they show omissions, alterations of form, additions not called for, conditional proposals, or any exceptions or irregularities of any kind. Failure to comply with instructions or submit required documentation may result in rejection.

The city spends approximately $200,000 annually on vehicle and equipment tires, tire-related services, and associated supplies.

Bids are due on or before 2:00 p. m. on July 23, 2026.

Payment shall not be made more often than once each thirty 30 days, nor shall amount paid be in excess of ninetyfive percent 95 of the contract sum at time of final completion. Final payment is to be made sixty 60 days subsequent to filing of notice of completion.

The performance bond shall remain in full force and effect for a period of one 1 year following the date of filing of the notice of completion.

A responsible and responsive bidder who submitted the lowest bid shall be awarded the contract, if it is awarded.

State contractors class B license is required to bid the project. If the bidder does not list a licensed subcontractor for specific trades, the bidder must possess the state specialty license for that trade.

In the event that all the work called for in this contract is not completed within the number of calendar days set forth, contractor shall forfeit and pay to the county the sum of $1,**** per day for each calendar day the work remains incomplete.

A mandatory pre-bid meeting will be conducted on June 09, 2026, at 10:00 am at 451 E Vanderbilt Way, First Floor, San Bernardino, CA **** submitted by firms who have not participated in the pre-bid meeting will be disqualified.

A bid protest must be submitted to and received by the Project and Facilities Management Department before 4:00 p. m. of the fifth business day following the bid opening.

All bidders must register with the ePro system prior to the date and time to receive sealed bids or they will be disqualified. Bids submitted by firms who have not participated in the pre-bid meeting will be disqualified.

****