The Queens Borough Public Library is seeking proposals for the provision of library cards with RFID chips and barcoding. The contract period is anticipated to be three years with two one-year options to renew. Proposals are due by April 21, 2026, at 3:00 PM. Questions regarding the RFP must be submitted by April 10, 2026. The library intends to award multiple contracts based on the lowest price or best value, considering factors such as price, quality, and delivery time. Proposers must submit physical library card samples before the full order is printed. The library may also require additional services such as special card packaging or bundling. All submitted proposals become the property of the library. The library reserves the right to reject any or all proposals.
The successful proposer shall deliver library cards within eight (8) weeks from the library's acceptance of proofs.
The basis of the award shall be lowest price or best value as determined by the library. Such review factors shall include but not be limited to price, quality of card and services and the duration of time to deliver the cards.
Each firm shall provide information regarding its management and qualifications, including a cover letter, general information, financial statements, company history, contact information, key staff qualifications, staffing plan, understanding of the library, additional services, services not able to perform, client references, data confidentiality, subcontractors, legal investigations, and conflict of interest.
The firm must provide physical library card samples to the library before printing the full order.
The deadline for questions is April 10, 2026, by 3 PM.