Sandwiches Government Bids & RFPs

Electronic bid submittal deadline is Tuesday, June 30, 2026, at 11:00 a. m. CST. Deliveries are to be made within ten operating days of request.

Invoices will be paid based upon receipt of material or properly executed invoice, whichever is later. Payment will be made on the basis of unit price as listed in the blanket order. Terms understood as net 30 days.

Awards will be made to the responsible vendors whose proposals isare determined after evaluation by nolaps to be the best value to nolaps. The bid will be awarded to the lowest responsible and responsive bidder that meets or exceeds the specifications/scope of work.

To qualify for evaluation, a proposal must have been submitted sealed and on time and must materially satisfy all mandatory requirements identified in this document. Bidders must be responsible vendors with adequate financial resources, ability to comply with delivery requirements, and be a qualified and established firm regularly engaged in the type of business that provides the items listed.

If the bidder fails to meet the requirements or to deliver articles within the time specified, the board reserves the right to obtain the articles from any other person or firm at such price as may be charged without competitive bids. The difference between the price paid and the contract price shall be deducted from the following or any subsequent payment to the contractor.

When called for, samples shall be submitted with the bid per instructions set forth in the special terms and conditions if applicable. Additional samples needed for a bid to be evaluated properly shall be delivered within 5 business days from the time the proposer is notified by the purchasing department. Sample items from the successful proposer may be retained for the purpose of determining that the quality and workmanship of the delivered items are comparable to the sample.

If any proposer who submitted a proposal has an objection to the award of the contract to the selected proposer, the objecting proposer shall furnish that protest, in writing, to the executive director of procurement or designee within ten 10 business days of the notification of nonaward.

Proposers who violate the code of silence may be deemed nonresponsive, and their proposal may be rejected for cause. Failure to follow instructions regarding bid forms may result in disqualification. Failure to comply with debarment and suspension requirements will cause your bid to be disqualified and declared nonresponsive. Failure to acknowledge all addenda will result in the proposal being rejected.

Proposals must be received on or before 11:00 AM CT on June 17, 2026.

Awards will be made to the responsible vendors whose proposals are determined to be the best value to AISD, considering factors such as purchase price, reputation, quality of goods/services, and extent to which needs are met.

Vendors must be reputable companies with the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the requirements. They must also be responsible vendors with adequate financial resources and the ability to comply with delivery requirements.

Proposers may be disqualified for collusion, intent to defraud, debarment, suspension, indebtedness to the district, or submitting late or nonresponsive proposals.

Deliveries are scheduled for on or before July 31, 2027 for the base period, July 31, 2028 for the first option period, and July 31, 2029 for the second option period. delivery on or beforedelivery date 31 jul 2027

Deliveries must be completed no later than September 30, 2026. split total quantity into 13 shipments to be delivered each week, beginning july 1, 2026, and ending with the last delivery no later than, september 30, 2026.

Award will be made to the responsible quoter whose quote conforms to the requirements and is determined to provide the best value to the government, considering price and past performance. award will be made to the responsible quoter whose quoteconforms to the requirementsand is determined to provide the best value to the government, considering the evaluation factors outlined below.

Vendors must be responsible and their quotes must conform to the requirements. award will be made to the responsible quoter whose quoteconforms to the requirementsand is determined to provide the best value to the government

Failure to deliver within the established time frame will be considered nonconformance. failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.

Contractor failure to meet delivery schedules or conform to specifications will negatively affect past performance, potentially impacting future award decisions or leading to a finding of non-responsibility. contractor failure to meet delivery schedules without anexcusable delay andor failure to conform to contract specifications will negatively affect the contractors history of pastperformance.

The monthly concession rebate is to be paid to the county on or before the last business day of the month following the preceding months sales. The monthly concession rebate is to be paid to the county on or before the last business day of the month following the preceding months sales.

Proposals will be evaluated using weighted criteria: Experience and qualifications (25%), Nutrition and product quality (25%), Equipment and technology (20%), Pricing and revenue sharing (20%), and Service and maintenance plan (10%). Proposals will be evaluated by the bexar county purchasing department using the following weighted criteria: experience and qualifications 25nutrition and product quality 25equipment and technology 20pricing and revenue sharing 20service and maintenance plan 10

Proposers must demonstrate a minimum of three years of vending service experience, the ability to service multiple locations, compliance with applicable laws, and possession of required licenses and permits. Proposers must demonstrate: minimum three 3 years of vending service experience. Ability to service multiple locations. Compliance with applicable laws. Possession of required licenses and permits.

A mandatory pre-proposal conference will be held, which includes a site visit. a mandatory preproposal conference will be held to brief prospective respondents after the rfphas been issued, but before proposals are submitted.

If the awarded vendor knowingly furnishes any false statement of the amount of their gross receipts, it shall constitute a default, entitling the county to terminate the contract. If the awarded vendor knowingly furnishes any false statement of the amount of his gross receipts, this shall constitute a default on his part entitling the county, at its option, to declare this contract terminated.