This Request for Proposals (RFP) from the State of Delaware, Division of Public Health, seeks professional services for an Electronic Surveillance System for the Early Notification of Community Epidemics. The system aims to detect and combat public health threats through advanced anomaly detection and syndromic surveillance capabilities. Key goals include enhancing public health surveillance by developing a robust, real-time monitoring platform, integrating diverse data sources (EMR, DHIN, infectious disease surveillance, school absenteeism, poison control, environmental data, substance use, mortality data), and providing actionable insights for public health officials. Bidders must meet all mandatory components listed in Appendix B. Proposals must be submitted electronically via the euna procurement (formerly Bonfire) portal by May 18, 2026, at 1:00 PM EDT. A mandatory pre-bid meeting is scheduled for May 4, 2026, at 1:00 PM EDT. Questions must be submitted by April 27, 2026, at 4:30 PM EDT through the euna procurement portal. The contract term is three years with seven optional one-year extensions. The state reserves the right to deny exceptions, reject proposals, and cancel the solicitation at any time. Vendors must not store or transfer nonpublic State of Delaware data outside the United States. All proposals are subject to the State of Delaware Freedom of Information Act.
The deadline for the receipt of proposals is May 18, 2026, at 1:00 PM EDT. The proposal submission must be successfully uploaded and the submit button clicked before this deadline. The bid notice states, all proposals must be submitted prior to 1:00 pm edt on may 18, 2026.
The State of Delaware will require a payment schedule based on defined and measurable milestones. Payments for services will not be made in advance of work performed. The state may require a holdback of contract monies until acceptable performance is demonstrated, up to 25%. The bid notice states, The state of delaware will require a payment schedule based on defined and measurable milestones. Payments for services will not be made in advance of work performed. The state of delaware may require holdback of contract monies until acceptable performance is demonstrated as much as 25%.
The vendor will provide a warranty that the deliverables provided pursuant to the contract will function as designed for a period of no less than one year from the date of system acceptance. The warranty shall require the vendor to correct, at its own expense, the setup, configuration, customizations or modifications so that it functions according to the states requirements. The bid notice states, The vendor will provide a warranty that the deliverables provided pursuant to the contract will function as designed for a period of no less than one 1 year from the date of system acceptance.
The contract will be awarded to the vendor whose proposal is most advantageous to the State of Delaware, taking into consideration the evaluation factors set forth in the RFP. The state is not obligated to award to the lowest priced proposal or the highest scoring proposal. The bid notice states, The contract shall be awarded to the vendor whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the rfp. It should be explicitly noted that the state of delaware is not obligated to award the contract to the vendor who submits the lowest bid or the vendor who receives the highest total point score, rather the contract will be awarded to the vendor whose proposal is the most advantageous to the state of delaware.
Vendors must provide Delaware licenses and/or certifications necessary to perform services as identified in the scope of work. Prior to award, the successful vendor shall furnish proof of State of Delaware business licensure or initiate the application process. The bid notice states, Provide delaware licenses andor certifications necessary to perform services as identified in the scope of work. Prior to the execution of an award document, the successful vendor shall either furnish the agency with proof of state of delaware business licensure or initiate the process of application where required.
The State of Delaware may include in the final contract liquidated damages provisions for nonperformance. The bid notice states, The state of delaware may include in the final contract liquidated damages provisions for nonperformance.
A mandatory pre-bid meeting has been scheduled for May 4, 2026, at 1:00 PM EDT. If a vendor does not attend this meeting, they shall be disqualified. The bid notice states, A mandatory prebid meeting has been scheduled for may 4, 2026 at 1 pm edt. This is a mandatory meeting. If a vendor does not attend this meeting, they shall be disqualified and shall not be considered for further evaluation.
Questions may be submitted no later than April 27, 2026, at 4:30 PM EDT. Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, at least ten calendar days prior to the time set for opening of the proposals. The bid notice states, Questions may be submitted no later than april 27, 2026 at 4:30 pm edt. and Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, at least ten 10 calendar days prior to the time set for opening of the proposals.
