Invoicing Government Bids & RFPs

The bid submission deadline is Wednesday, April 22, 2026, at 3:00 PM local time. Bids received after this time will be returned unopened. The contract effective date is targeted for May 1, 2026.

The bid notice states that payment may only be made after the delivery and acceptance of goods or services. Interest may be paid for late payment in accordance with the West Virginia Code.

The contractor warrants to the university that materials and equipment furnished under the contract will be of good quality and new unless otherwise required or permitted in writing. The contractor further warrants that the work will conform to the requirements of the written orders of the university and will be free from defects.

The award shall be made by the university to the responsible vendor whose bid will be most advantageous to the university with respect to price, conformance to the specifications, quality, and other factors as evaluated by the university.

To be considered responsive, the bidder must complete the bid form. The university will consider the ability, capacity, and skill of the bidder to perform the contract or provide the services required, as well as the character, integrity, reputation, judgment, experience, and efficiency of the bidder. Prior to award for purchases exceeding $25,000, the successful proposer must be registered with the West Virginia Department of Administration, Purchasing Division.

The bid notice does not explicitly detail penalties for breach of contract, but it does state that the seller shall be liable for damages suffered by the buyer resulting from the seller's breach of contract.

The bid notice does not specify a deadline for challenging the bid or award.

The bid notice states that shipment of product must be no later than July 6th, 2026. Shipment of product must be no later than july 6th, 2026.

The bid notice states that due to timing of board of education monthly approval of invoices, bidder invoice should read net 45 days. Due to timing of board of education monthly approval of invoices, bidder invoice should read net 45 days.

The bid notice states that the bidder guarantees equipment to be free from defects in material and workmanship and provides a warranty for a period of one year from August 1st, 2026. Bidder guarantees equipment to be free from defects in material and workmanship and provides a warranty for a period of one year from august 1st, 2026.

The bid notice states that Ball Chatham CUSD 5 reserves the right to accept or reject any and all bids, or any part thereof, to waive immaterial technicalities, and to accept the bid deemed most favorable to the interest of the district, after all have been examined and evaluated. Ballchatham cusd 5 reserves the right to accept or reject any and all bids, or any part thereof, to waive immaterial technicalities, and to accept the bid deemed most favorable to the interest of the district, after all have been examined and evaluated.

The bid notice states that each bidder, by submitting a bid, represents that the bidder understands fully the bidding documents and is able to fulfill the requirements of the bid. Each bidder, by submitting a bid, represents that the bidder understands fully the bidding documents and is able to fulfill the requirements of the bid.

The bid notice states that failure to provide shipment by date listed will allow Ball Chatham CUSD 5 to cancel the purchase. Failure to provide shipment by date listed will allow ballchatham cusd 5 to cancel the purchase.

The bid notice states that the deadline for submissions is April 29th, 2026, 3:00 PM PDT.

The City of Vancouver is seeking proposals from qualified firms/individuals.

The bid notice states that the deadline to submit questions is April 16th, 2026, 4:00 PM PDT.

The bid notice states that proposals are due no later than Thursday, May 21, 2026, at 2:00 p. m. Late proposals will be returned unopened.

The bid notice states that unless otherwise agreed, the district will pay properly submitted vendor invoices within thirty (30) days of receipt of goods or services, or a combination of both. Payment will not be made until goods or services are delivered, installed if required, and accepted as specified.

The bid notice states that the length, time, and conditions of warranty must be attached to or stated in the proposal document. The seller and/or manufacturer warrants that the goods sold will be of merchantable quality, conform to applicable specifications, be free from defects in material and workmanship, and be fit for the particular purpose intended. Warranty does not commence until after the complete unit has been accepted and placed into service by the user agency.

The bid notice states that the district will award the RFP to the most responsive and responsible proposer whose proposal is the most advantageous to the district. Consideration will be given to financial standing, general competency, experience, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors. Price will be the most heavily weighted criterion.

The bid notice states that the district reserves the right before awarding the contract to require proposers to submit or provide evidence of qualifications or any other information the district may deem necessary. The district will award the RFP to the most responsive and responsible proposer whose proposal is the most advantageous to the district.

The bid notice states that in the event any of the provisions of this RFP are violated by the proposer, the district will give written notice to the proposer stating the deficiencies and unless these deficiencies are corrected within ten (10) days, recommendation will be made by the district for immediate cancellation. Cancellation of contract of awardee may result in the removal from the district's bidders list for a period of three (3) years.

The bid notice states that it is the proposer's responsibility to demonstrate equivalency of proposed products. The district has the discretion to request, and test, product samples prior to the award of the RFP.

The bid notice states that any proposer who is adversely affected by the recommendation award may file a protest within the time prescribed per the district's protest policy. A proposer may protest the bidding process for the project only by filing a written protest with the district's director of purchasing, print shop, and warehouse, Paul Lopez, not later than seventy-two (72) hours prior to the scheduled board meeting.